As Canada's premier private jet company with a legacy spanning over 60 years, Execaire Aviation leads the way in aviation solutions. Setting the standard in aviation excellence, we redefine the way you fly, ensuring unparallelled service and unforgettable experience. Our success is driven by a team of over 550 dedicated employees who all share the same vision. As a leading provider of aviation solutions and operators of private jets, we offer a complete range of services including aircraft management, aircraft maintenance, aircraft charter and sales, as well as FBO services. At Execaire Aviation, our foundation is built on unwavering core values. Safety is our compass, guiding every operation. Excellence is the standard we uphold in every task. Innovation is our driving force, propelling us into the future of aviation.

Join us and be a part of a team that lives and breathes these values every day!

The accounts payable clerk is responsible for processing incoming invoices for payments, follow up with suppliers when necessary as well as the verification and reconciliation of supplier statements.

Process accounts payable USD invoices (50%)

• Processing of Non PO for USD invoices: code invoices according to set guidelines, process for internal approval via electronic tool (ONBASE document management system), once approved transfer invoice profile/data to JDE, then in cue awaiting for payment.
• Processing of PO for USD invoices : once service/item reception is posted, invoice image is scanned (via Kofax document imaging system), then stays in cue awaiting for payment.
• Access and manage timeliness of incoming vendor invoices (mail, email, vendor portal)
• Review vendor invoices for relevance, accuracy, taxes and values
• Weekly or as needed, process payments via electronic transfer, wire or check as required.

Manage concur reports (50%)

• Process concur reports
• Process wire payments to Amex and ACH payments to employees
• Credit card accounts reconciliation
• Collecting invoices for Petro Card
• Credit card and vendor credit application

• DEC or AEC in accounting preferred
• Minimum 1-2 years work experience in a similar role
• Working knowledge of excel and Microsoft Office
• Bilingual in English and French
• Canadian citizen or permanent resident

Our careers culture is fueled by innovation, teamwork, and a commitment to excellence. Your career at Execaire Aviation is a journey of growth and development. We invest in our team members, offering extensive training programs and ample opportunities to enhance your skills. From mentorship initiatives to career advancement pathways, we are dedicated to nurturing your potential and fostering a culture of continuous learning. Join us in redefining aviation standards and unleashing your potential in an environment where your aspirations can take flight!

We celebrate diversity and believe in the power of an inclusive workplace. At Execaire Aviation, we embrace unique perspectives and backgrounds, recognizing that diversity drives innovation and creativity. We strive for a work environment where everyone feels respected, valued, and empowered to contribute their best. Join us in building a team that reflects the vibrant tapestry of aviation.