Closing Date: February 5th, 2025 at 4:00 PM

DEPARTMENT OF HUMANITIES AND LANGUAGES
The Department of Humanities and Languages is a small, tight-knit academic community that nurtures and inspires students through vigorous debate and hands-on teaching. This multi-disciplinary department offers programs in English literature, French and Spanish languages and literatures, philosophy, gender studies, and world literature, as well as broad interest courses in humanities such as effective writing, Black studies, and art history.

WHAT WE OFFER

Full-time | Continuing | Saint John | On-Campus

Standard Work Hours:

Mon - Fri | 8:00 am - 4:00 pm | 36.25 hours per week

Salary Range: $20.92 - $25.14 per hour

YOUR FOCUS

Reporting to the Chair of the Department of Humanities and Languages, the Administrative Assistant PL4 is responsible for providing the day-to-day administrative functions of the Department. This position is responsible for monitoring budgets, as well as financial and confidential files.

• Provide administrative support for employment and payment of all student hires.
• Collaborate with the Chair to prepare ads for sessional faculty and instructors.
• Complete paperwork, request computer access, and assist with orientation for new faculty and instructors.
• Work collaboratively for the timely submission of timetables, student prizes, grants, and scholarship nominations.
• Assist the department with preparing the annual timetables. Review the UNB calendar copy for accuracy.
• Manage course waitlists (i.e., control waitlists for department courses).
• Assist with preparing materials for departmental program curriculum. Coordinate textbook orders and requests.
• Maintain course outlines from all members of the department.
• Coordinate student opinion surveys and Quality Assurance Reviews.
• Provide administrative support to the Chair, department members, and various committees. Prepare departmental paperwork.
• Administer the departmental operating budget and departmental accounts. Review, analyze, and correct any budget anomalies.
• Order general office equipment and supplies for members for offices and classroom teaching.
• Assist faculty members with the development and submission of research grant applications.
• Monitor budgets for grants and professional development accounts, Student Work grants, and summer student programs.
• Act as the point of contact for students, faculty members, the university community, general public, and suppliers.
• Develop and maintain paper and electronic filing systems.
• Monitor and facilitate updates to the department's website.
• Deliver/retrieve daily departmental mail and distribute it to department members.
• Update and prepare mailings of department information and maintain office bulletin boards.
• Other duties within the Department as assigned by the Department Chair and/or Dean.

WHAT YOU BRING

• Post-secondary diploma in office administration or business.
• Minimum 3 years of general secretarial and administrative experience in an office environment.
• Minimum 1 year of related experience.

Additional Strengths

• University degree is an asset.
• High degree of proficiency with various MS Office Suite programs.
• Working knowledge of Acrobat Professional and Content Management Systems.
• Experience with social media.
• Experience with Ellucian products is an asset.
• Ability to learn new software.
• Ability to deal tactfully and respectfully with faculty, staff, and students.
• Understanding of and ability to maintain confidentiality.
• Demonstrated skills in problem-solving, analysis, and consultation.
• Ability to handle parallel priorities and projects..
• Demonstrated skill in interpreting and communicating policies and procedures.
• Demonstrated ability to apply instruction and take direction, to work independently and as part of a team under general supervision.
• Organized and detail- oriented.

WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

CANADIAN UNION OF PUBLIC EMPLOYEES - LOCAL 3339 (CUPE)
This position is part of the CUPE Local 3339 and falls under the CUPE Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.