January 24, 2025

ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 7)
Postgraduate Medical Education Office
Faculty of Medicine
(Full-time, three-year Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

Reporting to the PGME Manager and working as part of a collaborative team in the Postgraduate Medical Education Office (PGME), the successful applicant will perform a variety of tasks, including coordinating financial, human resources, and administrative responsibilities. The ideal candidate should be able to work independently, using judgement and initiative. Duties include: reconciling, verifying and monitoring various accounts on a monthly basis, and assisting with the preparation of an annual office budget submission; coordinating human resources activities such as recruitment, onboarding, leave, as well as supervising junior staff positions; coordinating administrative activities for the office; identifying and recommending efficiencies; maintaining an internal procedures manual; planning and coordinating PGME events; working with Media Services (HSIMS) to develop promotional materials; ensuring all activities are carried out within established guidelines, policies, and standards; providing occasional coverage for the PGME Manager, and performing other related duties, as required.

QUALIFICATIONS

Experience (3-5 years) in progressively responsible administrative positions; completion of a diploma in business, supplemented by coursework towards an undergraduate degree in business administration, public administration, or related field; or any equivalent combination of experience and training. Supervisory experience is an asset. The ideal candidate will demonstrate knowledge of Microsoft Office Suite and budget preparation. Strong analytical, communication, and coordination skills; the ability to work independently and in a team environment; and the ability to establish and maintain effective working relationships are required. Knowledge of University policies and procedures, proficiency in the Banner Finance and HR or similar systems, and event planning, are assets.

SALARY $59,901 - $70,273 per annum (Non-Bargaining)
CLOSING DATE February 7, 2025
COMPETITION NO. MUN03097

Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864- 6344. Call us at (709) 864-6404 for assistance.

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6404.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.