Faculty of Engineering and Applied Science

(One Year Contractual Position)

DUTIES

The Administrative Staff Specialist II will be responsible for providing financial and administrative assistance in the Finance office of the Faculty of Engineering and Applied Science. Duties include performing a variety of administrative support activities; coordinating the receipt, review, and processing of a variety of purchasing, accounting, and human resource documents; liaising with respective administrative departments on policy issues; preparing accounting reports; reconciling and monitoring research grants, contracts and operating financial statements; maintaining comprehensive records of finances and accounts; identifying efficiencies and developing related policies; maintaining an internal procedures manual; preparing financial and analytical reports; preparing travel authorization forms, processing travel claims and travel statements for faculty, staff and students; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in administrative work; completion of most university coursework towards an undergraduate degree in business administration, public administration or organizational management is required; or an equivalent combination of experience and training will be considered. Extensive knowledge of financial administrative software and Microsoft Excel is required. Knowledge of University policies and procedures, Banner Finance and FAST will be considered assets.

SALARY $59,901 - $70,273 per annum (Non- Bargaining)

CLOSING DATE February 6, 2025 by 5:00 p.m. NST

COMPETITION NO. MUN03093

Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.