Executive Assistant

Fredericton, NB

Reference # HL-7546

Are you an organized, proactive professional with a passion for efficiency and exceptional service? We are pleased to be partnered with the City of Fredericton to bring a talented Executive Assistant (EA) to their team. The City of Fredericton is New Brunswick's Capital City. It prides itself on being a smart and sustainable city offering a cost competitive business environment and balanced lifestyle with abundant recreational and cultural amenities. Internationally and nationally recognized for municipal and community efforts, the City of Fredericton delivers more than 60 programs and services to residents and visitors alike, in a planned and financially responsible manner.

The EA will oversee and streamline the daily operations of the office of the Mayor and Chief Administrative Officer, ensuring a smooth, well-coordinated environment. In this key role, you will report to the Chief Administrative Officer, and be responsible for managing office procedures, supporting staff, and ensuring effective communication across departments. If you are looking to contribute to a dynamic team and help create an organized, welcoming atmosphere for our staff, residents and community members, this is the perfect opportunity.

In this role responsibilities will include:

• Interacting daily with the public, Mayor, CAO, members of City Council, media, senior management and City staff. Researching, drafting correspondence, preparing reports and handling highly confidential and sensitive information.
• Supporting the Legislation and CAO budgets, cash flow projections and budget transfer requests.
• Managing the CAO and Mayor's office operations to ensure smooth functioning and staffing during absences.
• Providing administrative support for the divisions under the CAO's office, including Organizational Development and Strategy, Corporate Communications and First Nations Relations.
• Drafting correspondences and preparing remarks/ briefing notes for the Mayor, CAO, and Deputy CAO. Exercising superior judgement in composing correspondence.
• Coordinating and analyzing information from senior staff and government agencies to appropriately respond to inquiries from members of Government at all levels, and internal Departments.
• Chairing and taking minutes of the weekly Mayor/CAO meetings.
• Maintaining effective working relationships with the public, City Council, government officials, business leaders, media, senior management, and staff.
• Assisting with special projects, and additional meetings as needed.
• Exercising initiative and judgement in public interactions. Occasional nights and weekends may be required.

The ideal candidate will have:

• Ability to represent the Office of the Mayor and CAO professionally and work independently with exceptional communication skills.
• Post-secondary education with a minimum of 5 years in a senior executive administrative position.
• Certificate courses in public administration, and/or municipal government or related fields considered an asset.
• Organized, self driven, detail oriented, and able to contribute to team success.
• Thorough knowledge of the City operations and departmental functions.
• Skilled in meeting and conference planning logistics.
• Strong political acumen required.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to identify issues and develop strategies for resolution.

This role offers the opportunity to get a behind the scenes look at how the City operates, and work closely with senior municipal leaders, gaining valuable insights into high level decision making and public sector operations. If you are a proactive, organized professional with a passion for local government and making an impact in your community, reach out to us!

To express interest in this opportunity please apply online by clicking:

https://meridiarecruitment.ca/Career/17368849072130000008nyo

For more information about this exciting opportunity please contact Heather Labucki, Partner, or Sara Morey, Consultant, at [email protected] If you require accommodation to participate in the recruitment process, please let Sara Morey know.

Meridia Recruitment Solutions connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

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