COMPETITION NUMBER

PC25005

CLASSIFICATION NAME

Administrative Support (Non-clinical)

POSITION TITLE

Administrative Support (Non-clinical)

CLASSIFICATION CODE

1021

BARGAINING UNIT

CUPE

UNIT LOCATION

Moncton

STATUS

Full Time Permanent

FULL TIME EQUIVALENT

1.0

HOURS OF WORK

Starting 0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements (evenings and weekends).

ANTICIPATED START DATE

As soon as possible

ANTICIPATED END DATE

Not applicable

SALARY RANGE

As per collective agreement

LANGUAGE REQUIREMENT

Written and spoken competence in English and French is required

CLOSING DATE

January 29, 2025

JOB SUMMARY

The Administrative Assistant is responsible for providing day to day business support, staffing and administrative services for the PCN Program. This position is essential to assist in the efficient and effective management of the PCN Operations ensure inquiries, and general administrative issues are dealt with in a timely and appropriate manner.

ROLES AND RESPONSIBILITIES

• Schedules and organizes meetings and events;
• Type memos, confidential reports, agendas and general correspondence on behalf of the Manager, Primary Care or other team members within the department;
• Maintain department document library;
• Maintain department policies and procedures;
• Records, types and distributes minutes where required;
• Proofread transcribed correspondence for grammatical accuracy, sentence structure and content;
• Receive and prioritize incoming phone messages, e-mails, faxes, mail, couriers etc.;
• Prepares forms and presentations where required;
• Provides telephone support for department; directs calls;
• Takes and relays messages;
• Schedules and notifies clients of appointments;
• Performs general office duties such as data entry, filing, photocopying, faxing, processing mail;
• Order and maintain stationery, office supplies, etc., following approved purchasing guidelines;
• Reconcile Visa reports, as required.

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS

• High school graduation plus an additional administrative support program/ course(s) of over six months and up to one year or equivalent;
• One year of previous experience is also required;

• Demonstrated proficiency in all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry;

• Submit a valid and clean criminal record check;
• Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
• Must demonstrate the ability to work independently and with minimal supervision;
• Must be able to work all shifts as assigned, maintaining a good attendance record;
• Must have a high regard for confidentiality; and
• Must have excellent work habits and have a professional appearance.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

NBHL is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

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