Office Administrator / Project Coordinator

GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled Office Administrator / Project Coordinator to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development is an investment in our firm. We strive to have employees that are multi-faceted and versatile with a variety of skills.

We are seeking a fulltime Office Administrator / Project Coordinator in our Halifax, NS office. This role involves providing crucial support to the office and laboratory and as such involves being proactive and organized with a strong administrative background and a willingness to contribute hands-on support. As an Office Administrator / Project Coordinator you will play a pivotal role in supporting project teams to deliver engineering solutions on time and within budget.

The successful candidate will have the following:

Educational & Experience Requirements:

• A certificate, diploma or degree related to business administration, project management, or a related field.
• Ability to support a team in a professional, fast-paced business environment.
• Ability to prioritize and successfully support multiple projects and adapt to changing work priorities.
• Strong communication, organizational, interpersonal, and multitasking abilities.
• Highly skilled with the Microsoft Office Suite and Adobe software programs.
• Ability to anticipate, understand, and deliver on the needs of the team.
• Proven experience as an administrative assistant and/or project coordinator, preferably in a technical setting.
• Experience in a consulting environment is considered an asset.
• Ability to work independently and collaboratively within a team.

Main Duties:

The successful candidate will be able to demonstrate experience in the following:

• Provide and maintain confidential administrative support for the Halifax team.
• Daily administration including ordering and management of office supplies, and electronic and physical file maintenance.
• Responding to emails, answering/directing phone calls, greeting clients, and receiving deliveries.
• Proficient in Microsoft Office Suite, including Excel and Word, for data entry, report editing, and general office tasks.
• Prepare, edit, format, and / or proofread correspondence, presentations, and documents including technical reports.
• Ensure accuracy, clarity, and adherence to company standards in all written documentation.
• Ensure office runs effectively and efficiently with the support of the Branch Manager.
• Support Project Managers with maintaining, tracking, and reporting of project timelines, project budgets, support requests, and resource allocation.
• Support proposal staffing submissions and overall proposal coordination.
• Gather, analyze, and compile information from project teams and tools to produce documentation to be reviewed by senior engineers and scientists.
• Assist with sample preparation, testing, and data collection.
• Assist with scheduling field staff site work.
• Willing to step up to support in a variety of areas as opportunities present themselves.
• Performing other related duties as required.
• Adhering to all company policies.

Position:

• Full time (37.5 hours per week)
• Comprehensive benefits package including health, dental, and vision insurance.
• Retirement savings plan with employer match.
• Paid time off, holidays, and annual office holiday closure.

Interested individuals, click here to apply:https://gemtec.bamboohr.com/careers/185

Thank you for taking the time to consider GEMTEC. Only candidates proceeding to the next phase of the application process will be contacted at this time. We encourage you to connect with us on LinkedIn, even if this opportunity isn't for you, the next one might be!

Should you be selected for an interview and require accommodation of any kind, please kindly help us understand how we can help.