Administrative Assistant (CLA3)
Education
Central Office
Halifax, Nova Scotia
Department of Student and Career Services & Department of Student Awards & Experience
Term, Full-Time Position: Commencing approximately February 10, 2025 and ending approximately December 19, 2025
Application deadline is 11:59 PM, January 16, 2025
Competition No. 2425-418
Salary range: $55,744.91 to $65,582.28
What you will be doing…
- As the Administrative Assistant, you will have overall responsibility for supporting the day-to-day administrative functions of two Central departments - Student and Career Services and Student Awards and Experience.
- You will maintain filing systems (electronic and hard copy), oversee the completion and submission of expense claims and invoices; support the budget management process by tracking all expenditures; have calendar management responsibilities for both directors; be responsible for all meeting logistics and for providing confidential administrative support on various matters.
- You will be responsible for coordinating and tracking information as it relates to the work of both departments.
- You will be tasked with taking and distributing meeting minutes, coordinating the creation and distribution of meeting materials and overseeing all meeting arrangements.
- You are versatile, flexible and very experienced in supporting administrative activities.
- This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority.
- The incumbent is an integral contact person providing quality customer service to clients of the department.
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary credential in business or office administration. High school completion with significant years of administrative experience will also be considered.
- You have a minimum of 3 years of recent and related occupational experience in general office administration and/or Administrative Assistant experience.
- Occupational experience in a post-secondary learning environment would be considered an asset.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, SharePoint, Office 365 tools. Experience with PeopleSoft or similar information management system would be considered an asset.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.
- You have experience in reporting, data management and budget oversight.
Relevant Skills and Knowledge
- You demonstrate a commitment to inclusion, diversity, equity, accessibility and anti-racism
- You possess excellent interpersonal skills that enable you to interact at all levels of an organization.
- You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction .
- Your superb team working skills enable you to contribute positively to a team environment.
- You have specific technical occupational knowledge and skill in Microsoft Excel as well as other data management programs.
- You are known for your problem solving and critical thinking skills.
- You are a strong communicator.
- You possess excellent coordination skills specifically related to meeting management and service delivery.
- You have proven records and information management skills and abilities.
- You demonstrate a strong commitment to service and operational excellence.
- You have a proven ability to manage multiple agendas, work independently, and exercise good judgement.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
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