Administrative Assistant
Full time, Permanent
In Office - Bedford, Nova Scotia

Health Association Nova Scotia (HANS) is a not-for-profit, non-government, membership-based association with 60 years' experience in providing exceptional human resource shared services, innovative technical services (formerly "clinical engineering services") solutions, policy support and expertise our customers can count on. Serving multiple organizations across the province of Nova Scotia, we are officially recognized as one of Nova Scotia and Atlantic Canada's Top Employers. As an employer committed to employment equity, we encourage applications from applicants who self-identify from diverse communities and/or backgrounds.

Group Benefits Solutions (GBS) provides benefits to over 40,000 employees and retirees. We are the largest provider of benefits in Nova Scotia offering a broad range of Employee Benefit Plans, including Group Life, Health, Dental, a self-insured Long Term Disability Plan (LTD), and a menu of optional benefits.

This position is a full-time, permanent position, with accountability to the Manager, Group Benefits Solutions.

Position Scope:

As the Administrative Assistant, you will be responsible for providing high-level administrative support to the benefits administration teams. This includes tasks such as document management and data entry, composing and editing correspondence and reports. You will also provide administrative support for various committees.

Additional skills and attributes:

• Strong proofreading skills and sharp eye for detail and accuracy.
• Strong organizational skills and the ability to prioritize.
• The ability to manage multiple tasks with strict timelines.
• Knowledgeable in records retention and filing processes.
• A self-starter who can work with little supervision while meeting all job demands.
• A 'can-do' team player who can offer initiative and enthusiasm to our strong team environment.
• The ability to work and make decisions independently with sound judgement.
• Always maintain strict confidentiality and exhibit respect.
• Excellent communication and interpersonal skills.
• The ability to utilize technology trends and developments. Open to learning and promoting new tools and approaches.

Qualifications and Experience:

• Post secondary education in administration or related field.
• Three (3) years' experience in an Administrative Assistant role.
• Advanced user of MS365 tools such as Word, Excel, PowerPoint, Publisher, Outlook, Teams and SharePoint (advanced level Word and Excel is required); and Adobe Acrobat.
• Accurate keyboarding with a minimum speed of 60 wpm.
• Knowledge of employee group benefits and plan administration is an asset.
• Knowledge of governance and support as it applies to Boards and Committees is an asset.

What We Offer:

We offer a Competitive Compensation Package that includes:

• Comprehensive Health and Dental Benefits: Enjoy a robust cost-shared health and dental program to keep you and your family well-covered.
• Top-Tier Pension Plan: Benefit from our highly ranked defined benefit pension plan (NSHEPP), ensuring your long-term financial security.
• Generous Vacation Time: Start with 4 weeks of vacation plus the option to buy back additional days to suit your needs.
• Wellness and Family Leave: Take advantage of dedicated Wellness Days and Family Leave Days to support your personal and family life.
• Annual Wellness Allowance: Receive an annual allowance to support your well-being through various wellness initiatives.
• Professional Development: Access ongoing opportunities for professional growth and development to advance your career.

Application Process:

Applications will be accepted until January 17, 2025

Qualified applicants are invited to submit their resume and cover letter using the following link:

Administrative Assistant | Health Association Nova Scotia

As an organization that supports a diverse workplace, we welcome people from all ethnicities, genders, sexual orientations, age, religion, physical and mental abilities, family status, and political belief and affiliation.

Health Association Nova Scotia thanks all applicants for their interest; however, only those selected for an interview will be contacted.

Did you know we have been one of Nova Scotia and Atlantic Canada's Top Employers for 9 years in a row?