Administrative Services Level 3
Human Resources Branch
Department of Justice and Public Safety
12-Month Temporary Term (with Possibility of Extension)
Fredericton NB

Who we are
The work we do has a positive impact on our communities and helps improve the everyday lives of New Brunswickers. Together, we are over 45,000 New Brunswickers who are passionate problem-solvers, who make a difference and are proud to call New Brunswick home.

The Department of Justice and Public Safety is dedicated to the rule of law, the promotion of the public interest, and the impartial administration of justice and works to improve the safety, security and resiliency of communities and citizens.

What you will do
In the role of Administrative Assistant, you will be a crucial member of our Human Resources Branch, reporting directly to the Manager of Talent Acquisition and Support. Your responsibilities encompass a range of administrative support services vital to the efficient functioning of our team.

Key Responsibilities:

• Document Preparation: Skillfully prepare, format, proofread, and track various documents to uphold precision and professionalism.
• Inquiry Management: Assist in addressing general inquiries directed to the Human Resources Branch, ensuring timely and accurate responses.
• General Support: Provide additional support to the Human Resources Branch as needed, contributing to the smooth operation of daily activities.
• Data Management: Conduct data entry in diverse databases, overseeing tracking, reporting, and other data-related tasks.
• Timesheet Management: Take charge of the submission process for select employee timesheets within the department, ensuring accuracy and adherence to timelines.
• Language Testing and Translation Coordination: Coordinate Second Language testing and handle translation requests to facilitate effective communication.
• Mail Coordination: Manage incoming and outgoing mail efficiently to maintain streamlined communication channels.
• Supply Chain Management: Order supplies and monitor inventory levels to guarantee a sufficient and well-maintained stock.

Your role as an Administrative Assistant will be integral to the success of our Human Resources operations, contributing to the overall efficiency and effectiveness of the department.

Work environment

• Office Location: Marysville Place, 20 McGloin Street, Fredericton
• Office Layout: Cubicles
• Primarily office-based
• Standard Hours of Work: Monday - Friday, 8:15 AM - 4:30 PM
• We promote a scent-reduced environment.

Who you are
The Human Resources Branch is in search of a dynamic individual to join our team. We are looking for more than just a team player ¿ we seek an integral collaborator who embodies the following qualities:

• Organizational Maestro: Demonstrate impeccable organizational skills, effortlessly managing tasks, priorities, and deadlines in our fast-paced work environment.
• Detail-Oriented Professional: Possess a keen eye for detail, ensuring accuracy and precision in every aspect of your work. From document preparation to data management, your attention to detail is paramount.
• Adaptable and Agile: Thrive in a fast-paced, deadline-driven environment. We value individuals who can adapt swiftly to changing priorities and handle multiple tasks with ease.
• Effective Communicator: Contribute to a positive work environment through clear and concise communication. Your ability to address inquiries and provide support enhances the overall efficiency of our team.
• Collaborative Spirit: As a team player, you understand the importance of collaboration. Your willingness to contribute to the success of the Human Resources Branch fosters a culture of mutual support and achievement.

By embodying these qualities, you will play a vital role in the continued success of our Human Resources team and the clients we serve.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

Behavioural competencies: The successful candidate will possess the following behavioural competencies:

• Results Orientation
• Concern for Order
• Client Service Orientation
• Effective Interactive Communication
• Flexibility
• Teamwork and Cooperation

Technical competencies: The successful candidate will possess the following technical competencies:

• Ability to Use Office Technology, Software and Applications
• Planning and Organizing Skills

Need to have (their essential skills and qualifications)

• High School Diploma or GED;
• A one-year post-secondary diploma in business, clerical or office administration;
• A minimum of three (3) years of related work experience; and
• Experience with Microsoft Office Suite.
• Successful candidates will be required to undergo a criminal history clearance and security clearance check.

An equivalent combination of education, training and experience may be considered.

Written and spoken competence in English and French is required, please state your language capability.

Candidates must demonstrate on their applications how they have acquired the education and experience for this position. Your resumé should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Nice to Have (their asset qualifications)

• Advanced experience using the MS Office Suite and Adobe Acrobat
• Experience using SharePoint and Smartsheet

Subject to the response to this competition, candidates may be required to demonstrate on their application one or more of the asset qualifications in addition to the essential qualifications in order to be given further consideration.

Wage: $1625.00 -$1971.00 bi-weekly

What can GNB offer you?

• Opportunities for career growth, professional development and training.
• Free access to Employee and Family Assistance Program (EFAP) and services.
• Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
• 1.25 days/month of paid vacation.

Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & Safety.

How to apply
We encourage applicants to apply on-line at www.ere.gnb.ca, by mail at the following address or
by email at [email protected] by January 26, 2025 indicating competition number R78-2024-HR11.

This competition may be used to fill future vacancies at the same level.

Department of Justice and Public Safety
Human Resources Branch
Marysville Place ¿ 20 McGloin Street, 3rd floor
Fredericton, NB E3A 5T8
(506) 453-2719

We thank all those who apply, however, only those selected for further consideration will be contacted.

Equal Opportunity Employer
We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of our communities in which we live and serve. We encourage and support applications from Aboriginals, persons with disabilities, and members of visible minority groups. Candidates registered with the Equal Employment Opportunity Program and veterans, who are among the most qualified, will be given preference at the time of selection.

Check out what it is like to work at the Government of New Brunswick, where we are working together as One Team One GNB to improve the lives of New Brunswickers every day!

The New Brunswick Public Service: Improving the lives of New Brunswickers every day!
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