Contract (OPEN)
Administrative Assistant
Department of Education and Early Childhood Development
Fredericton

At the Department of Education and Early Childhood Development (EECD), we are dedicated to fulfilling New Brunswick's educational mission.

The Role:
The work we do has a positive impact on our communities and helps to improve the everyday lives of New Brunswickers. Together, we are over 45,000 New Brunswickers who are passionate problem solvers, who make a difference and are proud to call New Brunswick home.

The Department of Education and Early Childhood Development is a government agency dedicated to fulfilling New Brunswick's educational mission. The work we do aims to develop engaged and ethical citizens who lead balanced lives and have a desire to learn throughout their lives. Our actions in this regard have a positive impact on our communities and help to improve the everyday lives of New Brunswickers.

The Department of Education and Early Childhood Development is seeking an individual to join the Éducation inclusive branch as an Administrative Assistant in Fredericton.

As a member of the administrative services team of the Services éducatifs francophones division, the successful candidate's duties will include but not be limited to:

• Offering general support by readying materials for provincial learning specialists.
• Creating, combining, and updating various communication documents, charts, and reports.
• Purchasing materials.
• Completing purchase requisitions in NBON for goods and services.
• Organizing, coordinating and attending various meetings. Reserving rooms, food, and equipment.
• Processing invoices and expense claims and overseeing day-to-day budget administration (follow-up).
• Receiving, sorting, and forwarding mail and preparing responses to correspondence.
• Maintaining an efficient filing system.
• Offering support for volume correspondence.
• Answering and following up on telephone calls.

Who you are:
You possess excellent interpersonal and communication skills, have demonstrated creativity in problem solving and are able to think on your feet. You follow safe practices and treat others with professionalism, courtesy and kindness at all times. You are concerned for the wellbeing of the employees in New Brunswick's Francophone education system.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

What you will do:
The Department of Education and Early Childhood Development is seeking an individual to join the Éducation inclusive branch as an Administrative Assistant in Fredericton.

As a member of the administrative services staff team of the Francophone Educational Services division, the responsibilities of the successful candidate will include, but are not limited to:
¿ Provide general support to provincial learning specialists by preparing materials
¿ Write, merge and update various communication documents, tables, reports
¿ Purchase materials
¿ Complete purchase requests on NBON for services and goods
¿ Organize, coordinate, and attend various meetings. Ensure reservations for rooms, food and equipment.
¿ Process invoices and expense claims and oversee the daily administration of budgets (follow-ups).
¿ Receive, sort, and forward mail and prepare responses to correspondence.
¿ Ensure the maintenance of an efficient filing system.
¿ Provide support when sending large volumes of correspondence.
¿ Answer and follow up on telephone calls.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

REQUIRED QUALIFICATIONS:

• One year of post-secondary studies in related subjects.
• A minimum of three years' related experience.
• An equivalent combination of training and experience may be considered.

Written and spoken competence in French is required. Please state your language capability.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that your preferred language for assessment is identified on your résumé.

Nice to have:

• Spoken competence in English.
• Experience in budget management.

Behavioural competencies:

• Analytical thinking and judgment
• Client service orientation
• Initiative
• Teamwork and cooperation

Technical competencies:

• Ability to use office technology, software and applications
• Planning and organizing skills
• Written communication skills

Salary:
$1,625 to $1,971 biweekly (ASL 3)

Work environment:

• Office location: 250 King Street, Fredericton.
• Standard hours of work: Monday to Friday, 8:15 a.m. to 4:30 p.m.
• We promote a scent-reduced environment.

What can GNB offer you?

• Comprehensive benefits package and the Public Service Shared Risk Pension Plan
• Opportunities for career growth, professional development and training
• Free access to Employee and Family Assistance Program (EFAP) and services
• 1.25 days/month of paid vacation
• Other benefits as per collective agreement

Providing a safe workplace for all. Your health and safety are important to us. GNB has implemented preventative measures across the organization to ensure your health and safety.

How to apply:
We encourage applicants to apply online at www.ere.gnb.ca or by email at [email protected] by December 23, 2024, indicating competition number 24-2000-C34. This competition may be used to fill future vacancies at the same level.

Department of Education and Early Childhood Development
Human Resource Services
Place 2000, 250 King Street
Fredericton, NB E3B 5H1
506-259-1908

We thank all those who apply; however, only those selected for further consideration will be contacted.

Equal Opportunity Employer
Candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, will be given preference at the time of selection.

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