Zone: Eastern Urban Zone
Location: Multi-Site

Secretary I
Central Staffing
Temp Call-In

Hours Based on the needs of the department
Salary CG-25 ($23.78 - $26.19 per hour)
Competition Number VAC0004856
Posted Date 2024-12-10
Closing Date Open until filled
Demands, duties, qualifications
Job Summary
The Secretary I provides secretarial support and is responsible for using Meditech software to organize and record clinical appointments, telephone reception and corresponding with patients concerning appointments and wait list management for assigned physicians. The Secretary I is also responsible for the organization and maintenance of clinical charts; ordering office and other supplies; typing of clinical transcription; dicta typing; typing correspondence such as medical letters and administrative correspondence; preparation of presentation material using available software and assisting in the preparation of teaching and research materials; filing of clinical and administrative material and correspondence; and other clerical and general office duties as assigned.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally lifts objects weighing less than 10 lbs.
Constantly sits, but work provides the opportunity to occasionally stand and walk within the office environment.
Occasionally required to bend and stretch to perform work.
Constantly required to perform fine finger/precision work while using a computer mouse.

Job Qualifications
Successful completion of a two-year Office Administration program OR completion of a one-year Office Administration program from an approved/recognized college supplemented by two years of experience within the last four in a progressively responsible clerical role is required.
Successful completion of an approved/recognized medical terminology course is required.
A medical transcription score of 70% is required. A medical transcription test may be administered by the Department of Human Resources.
Demonstrated proficiency in Microsoft Office, Excel, PowerPoint and Outlook is required.
A satisfactory record of work performance is required.

*Proof of a current office administration program and medical terminology is required. To be considered current, they must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

** If medical terminology isn't current, a medical terminology test may be administered by the Human Resources Client Services Department.

Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.