Department of Environment and Local Government
Records Officer
Administrative Services Level 3
Open
Fredericton

Who we are
The work we do has a positive impact on our communities and helps improve the everyday lives of New Brunswickers. Together, we are over 45,000 New Brunswickers who are passionate problem-solvers, who make a difference and are proud to call New Brunswick home.

The Corporate Services and Community Funding Division provides departmental services including financial management, strategic planning and performance excellence, as well as oversight of human resources management and information technology development and support. It provides oversight and administration services for the Canada Community Building Fund, and the provincial Environmental Trust Fund. The division provides technical support and engineering advice to communities in addressing their infrastructure concerns as they relate to the applicable funding programs.

The Department of Environment and Local Government provides integrated stewardship through planning and management of land use, and waste management issues. It ensures effective enforcement of, and compliance with, environmental legislation and regulations and provides effective consultation and liaison with local governments, regional service commissions and Rural Districts on governance related issues.

What you will do
As a member of the Information Management Services Team and reporting the Records Manager, the successful candidate will be responsible for:

• providing advice and assistance in records management in accordance with provincial legislation, records management policies, standards, and guidelines;
• applying corporate and operational classification plans and using an Electronic Document and Records Management System (EDRMS) to classify, file and retrieve records;
• providing front counter client service;
• Processing requests to create and manage new files;
• analyzing and verifying records for proper classification;
• assisting staff with information requests;
• organization and maintenance of a centralized filing system, including the EDRMS
• retrieval, tracking and return of files stored at the Provincial Records Centre;
• other related duties as required

Work environment

• Office location: 20 McGloin (Marysville Place), Fredericton.
• Office layout: cubicles
• Standard hours of work: Monday - Friday, 8:15-4:30 (office schedule)
• We promote a scent-reduced environment.

Who you are
You are open to new challenges, solution-oriented and able to work within a fast-paced team environment. You enjoy being part of a collaborative team working towards common goals. You are concerned for the safety and wellbeing of New Brunswickers.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

Essential qualifications
High school diploma or equivalent, supplemented by a minimum of a one (1) year post-secondary program in Office Administration, or in a related field and a minimum of three (3) years of related work experience. Strong knowledge and experience with Microsoft Office Suite.

An equivalent combination of education, training and experience may be considered.

Asset Qualifications
Preference may be given to candidates that demonstrate one or more of the following:

• Experience in records management;
• Experience in electronic records and document management;
• Experience with SharePoint administration;
• Experience with project management administration.

Subject to the response to this competition, candidates may be required to demonstrate on their application one or more of the asset qualifications in addition to the essential qualifications in order to be given further consideration.

Written and spoken competence in English and French is required. Please state your language capability.

• Applicants must clearly demonstrate the essential qualifications to be given further consideration.
• Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
• Please ensure that your preferred language of assessment is identified in your resume.

Behavioural competencies

• Client Service Orientation;
• Effective Interactive Communication;

• Concern for Order;
• Information Seeking;
• Results Orientation;
• Teamwork and Cooperation.

Technical Competencies

• Records and Information Management;
• Ability to Use Office Technology, Software and Applications;
• Planning and Organizing Skills.

Wage
ASL 3: $1,625 to $1,971 bi-weekly, based on 36.25 hours per week

The Department of Environment and Local Government Offers:

• Comprehensive benefits package which includes paid vacation, optional health and dental plans, Life Insurance, and participation in the Public Service Shared Risk Pension Plan;
• Opportunities for career growth, professional development and training.
• Free Parking and recreational trails. (at Marysville Place)
• Free access to Employee and Family Assistance Program (EFAP) and services
• A departmental social committee; and
• A fitness facility (at Marysville Place) for employees at low cost.

Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & safety.

How to apply
If you are interested in this exciting opportunity, we encourage applicants to apply on-line at: https://www.ere.gnb.ca or by email to [email protected] by January 6, 2025 indicating competition number 80-24-005. This competition may be used to fill future vacancies at the same level.

Department of Environment and
Local GovernmentP.O. Box 6000
Fredericton, NB E3B 5H1
Telephone: 506-453-2690

We thank all those who apply, however, only those selected for further consideration will be contacted.

Equal Opportunity Employer
We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of our communities in which we live and serve. We encourage and support applications from Aboriginals, persons with disabilities, and members of visible minority groups. Candidates registered with the Equal Employment Opportunity Program and veterans, who are among the most qualified, will be given preference at the time of selection.

Check out what it is like to work at the Government of New Brunswick, where we are working together as One Team One GNB to improve the lives of New Brunswickers every day!

Let's connect. You belong here.