ADMINISTRATIVE ASSISTANT

OPEN COMPETITION

DEPARTMENT OF HEALTH

FREDERICTON

The Department of Health is seeking an Administrative Assistant to perform clerical and administrative work for the Public Health branch in Fredericton. We are looking for an energetic team player who takes initiative, displays problem-solving and decision making abilities, who has excellent organizational skills and who is able to maintain a positive, professional attitude in an evolving work environment.

As the Administrative Assistant you will:

• Prepare, format, track, edit, and proofread various documents in both official languages;
• Respond to telephone inquiries from the public, senior level officials, other Departments, and outside agencies;
• Prioritize and maintain a schedule of appointments, meetings, teleconferences, etc.;
• Provide support to various professionals as well as management;
• Verify, code, and process a variety of forms, invoices, and expense accounts;
• File and retrieve documents;
• Make travel arrangements;
• Perform various other related duties as required.

Who you are:

• You are at your best when you are challenged and thrive on getting results.
• You are professional with a high degree of integrity and accountability.
• You are focused and pride yourself on your attention to detail.
• You are comfortable and effective working with Executives, external stakeholders, clients and all levels of the organization.
• You are a creative problem solver and have the ability to manage multiple files at once.
• You pride yourself on your attention to detail, organization skills and ability to prioritize deliverables.

Essential Qualifications:

• High school diploma, supplemented by the successful completion of a one-year post-secondary diploma in a related field and a minimum of three (3) years related experience to include experience in Microsoft Office Suite; or
• High school diploma, and a minimum of four (4) years of related experience to include experience in Microsoft Office Suite.
• An equivalent combination of education, training and experience may be considered.
• Written and spoken competence in English and French is required. Please state your language capability on your application.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensue that preferred language for assessment is identified on your resume.

Behavioural Competencies: The successful candidate will possess the following behavioural competencies: Check out our competencies here!

• Effective Interactive Communication
• Client Service Orientation
• Results Orientation
• Flexibility
• Conceptual Thinking
• Initiative

Technical Competencies: The successful candidate will possess the following technical competencies:

• Planning and organizing skills
• Written Communication
• Ability to use office technology, software and applications

Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Salary: $1,625 to $1,971 bi-weekly (ASL 3)

What can GNB offer you:

• Comprehensive benefits package which includes paid vacation, Health and Dental Plan, Life Insurance, Long-Term Disability and the New Brunswick Public Service Pension Plan.
• Free access to Employee and Family Assistance Program (EFAP) and services.
• Career growth, development and continuous learning opportunities.

How to apply:

We encourage applicants to apply on-line at https://www.ere.gnb.ca/competition.aspx?lang=E&t=Y or by mail at the following address by December 19, 2024, indicating competition number 35-24-0023. This competition may be used to fill future vacancies at the same level.

Department of Health

Human Resources

4th floor, 520 King Street

Fredericton, NB E3B 5G8

Telephone: (506) 453-4331

E-Mail: [email protected]

We thank all those who apply however only those selected for further consideration will be contacted.

Candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.

We promote a scent-reduced environment.

We are an Equal Opportunity Employer.

Check out what it is like to work at the Government of New Brunswick, where we are working together as One Team One GNB to improve the lives of New Brunswickers every day!