Service New Brunswick
Administrative Assistant
Administrative Services Level 3
Permanent / Open Competition Saint John

Service New Brunswick is seeking an individual to join the Health Services Division in the Clinical Engineering Branch as an Administrative Assistant at the Saint John Regional Hospital.

Reporting to the Manager of Clinical Engineering, the successful candidate will be responsible to provide administrative support to the Clinical Engineering department within the operational area. The successful candidate will be responsible for, but not limited to, the following duties and responsibilities:

Primary Duties

• Receive calls relating to required Medical Equipment service.
• Receive Medical Equipment at department and arrange return after service completion.
• Generate work tasks and record 3rd party documentation in department's Computerized Maintenance Management System (CMMS)
• Provide payroll support for department.
• Perform receptionist duties, telephone support, direct calls, and take and relay messages.
• Perform general office duties such as data entry, filing, photocopying, faxing, and processing mail.
• Schedule appointments and organize meetings and events.
• Maintain a clean and safe work area.
• Demonstrate to others how to perform tasks and functions as part of orientation and training.
• Deliver excellent customer service when interacting with our customers.

Adhere to corporate policies and procedures Secondary Duties

• Process requisitions for replenishment of general inventory items.
• Generate purchase orders in a computerized system to renew standing orders and replenish based on inventory control system.
• Ensure requisition information is complete and properly authorized.
• Place orders with materials management with approved vendors.
• Identify suppliers and purchase substitutes when required.
• Placing and tracking orders and notify receipt and delivery specifics to technical staff.
• Respond to customer inquiries and follow up on orders when required.

ESSENTIAL QUALIFICATIONS:

• Must possess a post-secondary education of one (1) year and a minimum of three (3) years of related work experience.
• Solid experience in the use of Microsoft's Office Suite and Windows software is required.
• Written and spoken competence in English is required. Please state your language capability.

ASSET QUALIFICATIONS:

• Experience in the use of Meditech and Kronos software

Subject to the response to this competition, an equivalent combination of training and experience may be considered, or the required years of experience may be increased.
Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please state your language capability on your application and ensure that preferred language for assessment is clearly identified.
OPERATIONAL REQUIREMENTS:

• Candidates will be required to undergo a Criminal History Clearance prior to appointment.

BEHAVIOURAL COMPETENCIES: The successful candidate will possess the following behavioral competencies:

• Analytical Thinking/Judgment
• Concern for Order
• Client Service Orientation
• Effective Interactive Communication
• Initiative
• Results Orientation
• Teamwork and Cooperation

Résumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.

Salary: $22.41 to $27.19 per hour ¿ Administrative Services Level 3 - Administrative Assistants, Clerical and Regulatory, Office, Data Processing and Duplicating Equipment Operation

We encourage applicants to apply on-line by clicking here by November 11, 2024 indicating competition number R85-2024/25-541. In the unlikely event that you experience technical difficulties or are unable to complete your application online, contact [email protected].

This competition may be used to fill future vacancies at the same level. We thank all those who apply however only those selected for further consideration will be contacted.

Candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment.
We promote a scent-reduced environment.
We are an Equal Opportunity Employer.

The New Brunswick Public Service: Improving the lives of New Brunswickers every day!