2425-310 - Executive Assistant - Vice President, Equity and International (CL2) (DESIGNATED)
Executive Assistant - Vice President, Equity and International (CL2)
Education
Central Office
Halifax, Nova Scotia
Department of Equity and InternationalContinuing Full-Time Position: Commencing approximately December 2, 2024
Application deadline is 11:59pm, October 17, 2024
Competition No. 2425-310
Salary range: $67,089.648 to $78,928.997 annually
This is a designated competition open to the following groups:
- Mi'kmaq/Indigenous people;
- Members of racially visible groups, including Black/African Nova Scotians;
- Persons with disabilities;
- Persons of a minority sexual orientation, gender identity and/or expression.
What you'll be doing
As the Executive Assistant to the Vice President, Equity and International, you will:
- Be accountable for contributing to the success of the Equity and International portfolio by providing high-quality, confidential, executive/administrative support to the Vice President's office.
- Actively support the Vice President's office in advancing the day-to-day operations and achievement of long-term goals.
- Be responsible for ensuring the daily activities of the Vice President are organized efficiently. This involves coordinating calendars, email and phone calls, meeting logistics and file management.
- Respond to inquiries, initiate actions and respond independently when appropriate, and demonstrate independence and initiative in anticipating needs.
- Fully support the Vice President, in their work on a wide range of issues and opportunities of organizational significance, including human resources, budget planning, stakeholder relations and more.
- Exceptional planning, organizational, and communication skills are a necessity, and experience in providing advice and support for effective file and time management is essential.
Qualifications and Occupational Experience:
The minimum educational qualification for this position is a post-secondary credential in business, office administration, or equivalent. High school completion with significant years of administrative experience will also be considered.
You have a minimum of 5 years of progressive experience working at senior administrative levels within fast-paced, highly confidential office environments.
You have proven experience collaborating with a diverse team to meet common goals.
You have proven experience with organizing and prioritizing a demanding workload while meeting deadlines.
You have demonstrated communication skills with the ability to translate information into clear and concise messages that can be shared with different audiences within all levels of an organization.
You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail.
You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.
Relevant Skills and Knowledge:
You demonstrate a commitment to diversity, equity, and inclusion
You possess excellent interpersonal skills that enable you to interact at all levels of an organization
You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction
Your superb team working skills enable you to contribute positively to a team environment
You are known for your problem solving and critical thinking skills
You are a strong communicator both written and oral
You possess excellent coordination skills specifically related to managing and scheduling meetings, coordinating logistics, drafting agendas, etc.
You have proven records and information management skills and abilities
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Sarah Curwin, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
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