Administrative Assistant (CLA3)
Education
Central Office/ IT Campus
Halifax, Nova Scotia
Applied Research and Innovation
Term, Full-time Position: Commencing approximately October 21, 2024 and ending approximately August 31, 2026
Application deadline is 11:59PM, October 3, 2024
Competition No. 2425-293
Salary range: $55,744.916 to $65,582.25 annually
As part of the Applied Research and Innovation Department, the Administrative Assistant will:
- Provide confidential day-to-day administrative support to the Director of Applied Research and Innovation.
- Actively participate in planning for long-range achievement of overall goals of the department and College and has the overall responsibility for the day-to-day administrative operations of the department and is the first point of contact for both internal and external clients.
- Respond to matters related to the work of the unit, initiate actions on the unit's behalf and respond independently when appropriate; demonstrates independence and initiative in anticipating needs, while juggling multiple and competing priorities.
- Be responsible for ensuring the daily activities of the Director are organized efficiently. This involves screening and maintaining all email, as well as constant communication with the Director to ensure the Director is well-informed of urgent requests, outstanding items and phone calls. Exceptional organizational skills, and experience in providing advice and support for effective electronic file and time management are essential.
- Assist with administrative functions for the NSCC Research Ethics Board, the NSCC Applied Research Office, the department's research data management process, and communication with research agencies.
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary credential in business or office administration.
- You have a minimum of three (3) years of recent and related occupational experience in a fast paced office environment. In addition, you have specific experience in organizing and prioritizing a demanding workload while meeting deadlines.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, Microsoft Teams, and SharePoint. Experience with PowerBI would be considered an asset.
- Proven experience with organizing and prioritizing a demanding workload while meeting deadlines
- Demonstrated communication skills with the ability to translate information into clear and concise objectives that can be communicated to different audiences within all levels of an organization
- Experience with the coordination of projects, specifically with research, tracking and analysis
- Experience in project management would be considered an asset
- Experience in basic accounting would be considered an asset
- Experience with PeopleSoft would be considered an asset.
Relevant Skills and Knowledge:
- As a creative self-starter, you have a strong work ethic and a commitment to excellence
- Superb organization skills, ability to multi task and comfortable working in a complex and ever changing atmosphere
- Ability to exercise judgment, tact, diplomacy and confidentiality in managing the day to day office operations
- Exceptional client service skills
- Proven ability to manage multiple agendas, work independently, exercise judgment and assume accountability
- Ability to plan, schedule and perform a wide variety of difficult and complex administrative functions
- Strong interpersonal skills with the ability to interpret policies and procedures accurately
- Ability to establish and maintain accurate up-to-date records with proven skills in organizing and coordinating activities and events
- Ability to communicate effectively
- Ability to maintain effective working relationships with other staff, internal and external clients, and departments.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
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