Position: Administrative Assistant
Department: School of Music
Position Type: SEIU Administrative Assistant 3, Full-time
Date Posted: September 18, 2024
Application Deadline: September 24, 2024 at 11:59PM
Competition #: 24-40-AU
Salary: $45,191 per annum (SEIU Administrative Assistant 3). Salary increases to $50,371 following successful completion of 6-month probation period.
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 3 weeks vacation increasing with years of service, university paid holidays including winter break closure.
Acadia seeks a full-time Administrative Assistant in the School of Music to provide administrative and financial support to the Director and faculty within the School of Music. The Administrative Assistant will serve in an advisory capacity while providing administrative services ensuring the effective and efficient workflow and operation of the school.
Reporting to the Director, the Administrative Assistant will manage, initiate, and lead initiatives that support the running of the School which may include concert and event scheduling and booking, updating marketing and promotion of events, and communication with community organizations. An understanding of professional associations that have external accreditation requirements is required. For music this includes, but is not limited to Board of Education, Canadian Association of Music Therapists, Society of Composers, Authors and Music Publishers, and Nova Scotia Music Educators.
The Administrative Assistant will support the Director with the preparation of the annual budget, monitor and reconcile expenses to ensure compliance for all budget lines; investigate discrepancies; coordinate and monitor payments for BMT practicums supervisors and support the Director and faculty with projects by providing administrative and financial support.
The Administrative Assistant contributes to the timetable for all courses offered through the school, supports recruitment of new students, assists in the recruitment process of hiring new faculty, provides support for the faculty career development process, and serves as a contributing member on various School of Music committees.
- Completion of a post-secondary program in Office or Business Administration, or a University Degree, combined with relevant work experience.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills, with demonstrated experience providing exceptional client service.
- Strong analytical abilities, high attention to detail, and the capacity to work with confidentiality in a dynamic, fast-paced environment.
- Proven problem-solving skills, with the ability to remain calm and effective under pressure.
- Advanced proficiency in Microsoft Office applications. Experience with database management is essential, with familiarity with the Ellucian Colleague system considered an asset.
- Experience managing web and social media presence.
- Familiarity with Acadia University's academic programs and administrative procedures is an asset.
For further information or to request a detailed job description, please contact Keilani Tupper at [email protected].
TO APPLY: Internal candidates (members of SEIU Local 2) must apply by September 24, 2024. Applications from external candidates are also encouraged; however, consideration is dependent upon result of internal competition. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form.
Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.
The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.
The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected].
