Operational Support
Administrative Assistant 3 (OA13)
Education
IT Campus
Halifax, Nova Scotia
School of Health and Human Services and School of Business and Creative Industries
Term, Full Time Position: Commencing approximately September 30, 2024 and ending approximately January 5, 2026
Application deadline is 11:59pm, September 24, 2024
Competition No. 2425-288
Salary range: $44,683.28to $49,695.30 annually
What you'll be doing...
- The Administrative Assistant 3 will provide confidential, day-to-day administrative and organizational support to the Academic Chair.
- Your responsibilities will include managing the day-to-day administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, program scheduling, calendar management, record keeping and file management, project management support, coordinating special events and liaising with the internal and external communities, as well as other related administrative duties as required
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary certificate or diploma in business or office administration. High school completion with significant years of administrative experience (10+) will also be considered.
- You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
- Occupational experience that includes at least three (3) years of providing administrative support within an academic setting would be considered an asset.
- You are familiar with and comfortable using computer applications such as Microsoft Office Suite, e-mail and Office 365, including Excel, SharePoint and Microsoft Teams.
- You have experience using Peoplesoft would be considered an asset.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
- Experience in training/facilitation preparation, delivery and evaluation would be considered an asset.
- Experience supporting/providing service to students and prospective students would be considered an asset.
Relevant Skills and Knowledge:
- You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.
- You possess excellent interpersonal skills and are able to interact at all levels of an organization
- You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
- Your superb team working skills enable you to contribute positively to a team environment
- You have specific technical occupational knowledge and skill in providing front end support in a very busy office environment
- You are known for your problem solving and critical thinking skills
- You possess excellent coordination skills specifically related to supporting management in the day-to-day operation of their department
- You have proven records and information management skills and abilities
- You have strong project management skills with a demonstrated ability to juggle, prioritize and implement multiple simultaneous projects
- You are dedicated to life-long learning
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
