About EcoSafe

EcoSafe Zero Waste is a manufacturer of certified compostable film products and programs with

the express purpose of keeping organic waste out of landfills.

Based in Surrey, EcoSafe Zero Waste is excited to grow the accounting team and add a new

Account's Payable role to the team.

About the Ideal Candidate

As the ideal candidate for this supervisory role, you should be enthusiastic about overseeing the Accounts Payable function and have a strong background in accounting management. Your extensive experience in managing accounts, coupled with your attention to detail and organizational skills, will empower you to effectively supervise invoicing, reconciliation, and payment processes. Your leadership will be crucial in ensuring accuracy and efficiency in these critical areas.

Business address & Location of work: 19074 22 Ave 100, Surrey, British Columbia, V3Z 0E1

Position: Accounts Payable Supervisor

Job Details

• Location: Surrey, BC

• Salary 36$ / H

• Schedule: 40 hours per week - 9 AM to 5 PM

• Terms of employment: Permanent employment & Full-time

• Work in person

• Language: English

Job Responsibilities

Implement and Maintain Efficient Processes and Controls

· Design and implement process improvements and internal controls to enhance efficiency and prevent errors and fraud in the accounts payable function.

· Regularly review and update accounts payable procedures to incorporate best practices and technological advancements.

· Monitor accounts payable performance and systems, adjusting as needed to optimize workflow while ensuring the team follows standardized procedures and best practices.

Supervise and Mentor the Accounts Payable Team & Oversee the Daily Operations of the Accounts Payable Function

· Provide ongoing training and guidance and support to the staff who process accounts, payrolls, and invoices & EFT payments and cheques to ensure high performance and professional development and establish work schedules to optimize workflow and coverage.

· Organize and lead training sessions on accounts payable procedures, system updates, and best practices.

· Oversee and manage the daily workflow of accounts payable processes, including invoice entry, verification, and approval, while ensuring the timely processing of expense reports and payment requests in accordance with company policies and deadlines.

· Review and resolve issues related to invoice discrepancies, payment delays, and vendor inquiries.

Ensure Compliance with Company Policies, Procedures, and Regulatory Requirements

· Regularly review and update accounts payable policies and procedures to ensure alignment with company standards and legal requirements.

· Conduct periodic audits of accounts payable processes to verify adherence to internal controls and regulatory standards.

Collaborate with Other Departments to Resolve Issues

· Work closely with departments such as procurement, finance, and operations to address and resolve issues related to payments, invoices, or account discrepancies.

· Facilitate cross-departmental communication to streamline invoice approval processes and expedite payment resolutions.

Ensure Smooth Operation of Computer Systems and Equipment

· Monitor and manage the performance of computer systems and equipment, arranging for maintenance, repairs, and updates to ensure continuous and efficient operation. Additionally, keep track of inventory and document all maintenance and repair activities.

Review and Approve Invoices and Payment Requests

· Evaluate and approve invoices, payment requests, financial accounting transactions and activities, including journal entries and account reconciliations for accuracy, completeness, and adherence to company policies.

· Verify that all supporting documentation is included and correct before authorizing payments.

· Ensure proper coding of expenses and invoices to the appropriate accounts and cost centers.

· Manage and oversee the approval workflow for high-value or complex transactions.

· Implement and maintain a system for tracking and managing outstanding invoices and payment approvals.

Prepare and Analyze Accounts Payable Reports

· Generate and analyze accounts payable reports, including aged payables and cash flow projections, while identifying and addressing discrepancies, variances, and trends in the data

· Develop and present reports to management, highlighting key metrics and areas for improvement.

· Implement measures to enhance reporting accuracy and efficiency.

· Utilize data analytics to identify opportunities for cost savings and process improvements.

· Examine short shipments or damages, correct any issues, and conduct a root cause analysis.

· Reconcile accounts payable for Canadian and US accounts, calculate and produce broker sales reports and their associated commissions, and assist the team with expense-related inquiries as needed

Requirements

· 3 years of proven experience in accounts payable or a similar financial role with good understanding of AP principles.[mf1]

· At least 1 year of experience crafting and delivering impactful training programs to boost skills and knowledge.

· Proven track record in evaluating staff performance, offering constructive feedback, and executing effective performance improvement plans.

· Extensive background in managing, mentoring, and training teams.

· Experienced in spearheading initiatives to enhance accounts payable processes and strengthen internal controls.

· Strong knowledge of accounting principles, financial regulations, and accounts payable best practices

· Experience in Odoo Accounting is required

· Demonstrated ability to multitask and prioritize duties while maintaining a high level of

· detail and accuracy

· Excellent leadership and team management skills

· Strong verbal and written communication, with the proven ability to deal with sensitive

· information with tact and discretion

· Strong starter with the ability to meet deadlines with minimal supervision

· Strong Microsoft Excel knowledge

Education

· Hold a bachelor's degree in accounting

Personal Traits

· Responsive: Quick to react and address needs.

· Consistent: Reliable and steady in repetitive tasks.

· Cautious with Risk: Careful in managing and avoiding potential risks.

· Tolerant: Open-minded and accepting of differences.

· Patient: Demonstrates composure and resilience while managing delays

· Supportive: Ready to assist and provide help.

· Willing and Helpful: Eager to assist others and contribute.

· Need for Rules and Structure: Prefers having clear guidelines and organized systems.

· Cooperative: Willing to work well with others.

· Accepting of Company Policies: Open to following established guidelines.

· Accommodating: Flexible and willing to adjust to others' needs.

· Team-Oriented: Works well with others and values teamwork.

· Detail-Oriented: Focuses on accuracy and thoroughness.

Please email your CV and cover letter to [email protected].