Administrative Assistant 2 (OA11)
Education
Truro Campus
Truro, Nova Scotia
Campus Operations - Business Office
Term, Full-time Position: Commencing approximately October 15, 2024 and ending approximately October 15, 2025.
Application deadline is 11:59PM, September 19, 2024
Salary range: $41,966.21 to $46,954.52 annually
Competition Number: 2425-256
What you will be doing…
Reporting to the Manager, Administrative Services, you will provide a full range of administrative support services for the Business Office. You will:
- Complete accounts receivable duties for the campus include invoicing students and corporate accounts, student loan and sponsorship coordination and processing, receivable follow up and collection.
- Provide front-line service for walk-in, telephone, and email inquiries
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
- You have a minimum of two years (full-time equivalent) recent and related experience in a fast-paced, front-line service-orientated office environment
- You have experience reading contracts calculating invoice amounts, reading student and client statements.
- You have Occupational experience in the following areas would be considered an asset:
- Reading account statements to determine what students or clients have been charged, paid, ensuring payments have been correctly applied to proper charges, reading contracts and invoicing correctly based on contracts and actively followed up for payment
- Front-line customer service role in a post-secondary institution.
- Operating Point of Sale systems.
- Handling cash, debit, and credit card transactions.
- You have experience negotiating payment terms and actively following up for payment.
- You are familiar with and comfortable using computer applications such as Microsoft Office Suite, Office 365 and email.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
- You have demonstrated the ability to work accurately with accounting documents and monetary transactions.
- Experience supporting/providing service to students and prospective students would be considered an asset (especially post-secondary)
- Experience with PeopleSoft would be considered an asset.
Relevant Skills and Knowledge:
- You are known for your problem solving and critical thinking skills
- You take initiative to find and implement the best decisions when dealing with conflicting or ambiguous information
- You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism
- You possess excellent interpersonal skills and are able to interact at all levels of an organization
- You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
- Your superb team working skills enable you to contribute positively to a team environment
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
