Administrative Coordinator
Advantage St. John's
St. John's, NL
Reference #NH18406

Are you ready to play a pivotal role in a groundbreaking initiative that's set to further drive economic growth in Newfoundland and Labrador? Do you excel in creating seamless operations and thrive in a dynamic, collaborative environment?

At Advantage St. John's, you'll have the chance to contribute to a new agency that is redefining economic development in St. John's. This role is ideal for someone who is organized, proactive, and eager to help build an impactful organization from the ground up. Embrace the opportunity to work in a fast-paced environment where your skills will directly contribute to shaping the agency's success.

Advantage St. John's Inc. is the newly established economic development agency serving the City of St. John's, Town of Conception Bay South, and Town of Paradise. The agency's mission is to drive economic growth by amplifying investment, talent attraction, and business attraction to Newfoundland and Labrador's capital region. Positioned as a key player in the region's economic landscape, Advantage St. John's is committed to fostering collaboration, transparency, and diversity while supporting a wide range of industries including marine technology, renewable energy, and technology innovation.

Meridia Recruitment is excited to partner with Advantage St. John's in the search for an Administrative Coordinator who will play a central role in ensuring the smooth operation of Advantage St. John's. This position offers a unique opportunity for someone who is detail-oriented and proactive to help build and shape the agency's foundational processes. You will support the executive team and act as the key liaison with a broad range of stakeholders, all while working in a dynamic and evolving environment.

What You'll Be Doing:

Office Management:

• • Oversee daily office operations, including supply management, equipment maintenance, and overall organization.
• • Ensure the office environment is clean, functional, and welcoming, reflecting a professional image.
• • Handle logistics such as managing parking permits and liaising with the landlord to maintain an efficient workspace.

Administrative Support:

• Provide key administrative assistance to the CEO and directors, including scheduling, agenda preparation, and minute-taking.
• Serve as the primary contact for internal and external communications, ensuring prompt and professional responses.
• Assist in drafting and editing various communications including newsletters, policies, and reports.

Board of Directors Coordination:

• Facilitate onboarding for new board members and maintain records related to terms and by-laws.
• Manage board meeting logistics, including scheduling, preparing materials, and tracking action items.
• Prepare and distribute meeting minutes and ensure effective communication with board members.

Human Resource Coordination:

• Assist with recruitment and onboarding processes, including handling paperwork and communications.
• Maintain the employee handbook and ensure accessibility of policies and procedures.
• Support HR activities as needed, contributing to a positive and inclusive workplace culture.

Communication:

• Act as a key contact for office communications, including phone calls, emails, and visitor interactions.
• Assist in drafting and editing communications such as newsletters, policies, and reports, ensuring clarity and professionalism.

Who You Are:

• You bring at least 5 years of experience in a similar administrative role, with a background in non-profit or public sector environments being a plus.
• Your exceptional organizational skills and proficiency in MS Office Suite (Word, Excel, Outlook) help you manage tasks efficiently.
• With excellent interpersonal skills, you handle communication with tact, professionalism, and are adept at maintaining confidentiality.
• Comfortable in a fast-paced environment, you can juggle multiple priorities and embrace change with ease.
• You thrive in a team-oriented setting and are committed to fostering a culture of collaboration, transparency, and diversity.

Why You'll Love it There:

• Transparent Environment: Work in a place where open communication and transparency are prioritized. Your ideas and contributions are valued, with a clear view of their impact.
• Collaborative Culture: Thrive in a pioneering environment where teamwork and mutual support are central. The open-space office fosters a spirit of collaboration as the agency embarks on transformative projects.
• Commitment to DEI: Join a team dedicated to diversity, equity, and inclusion, ensuring a supportive and respectful workplace for all.
• Work-Life Balance: Enjoy a flexible work environment that supports a healthy balance between your professional and personal life.

If you're eager to be part of a transformative initiative and contribute to a growing agency, Advantage St. John's welcomes your application to join their journey toward creating a thriving and prosperous future.
To express interest in this opportunity, apply here https://meridiarecruitment.ca/Career/18406. To learn more, contact Krista Power at [email protected] or Caroline Aciely at [email protected]. If you require accommodation to participate in the recruitment process, please let us know.

Meridia Recruitment connects leading organizations with top talent by building strong relationships and creating ideal matches with candidates because we are only successful when you are. We appreciate your interest in this opportunity.

To learn more about Meridia Recruitment, our job opportunities, and career advice, we invite you to explore our website: www.meridiarecruitment.ca. For information on opportunities with our parent company, KBRS, visit www.kbrs.ca.