(ADMINISTRATIVE STAFF SPECIALIST I)
Research Initiatives and Services (RIS)
(Contractual Position to March 31, 2025)
Research Initiatives and Services (RIS) is the main office for research funding administration at Memorial and performs pre and post-award administration in a "one-stop shop" approach. RIS also manages the Core Research Equipment and Instrument Training (CREAIT) Network, and coordinates Memorial's internal research award programs. We are looking for an enthusiastic Grants Assistant professional to join the RIS Grants Team!
DUTIES
The Grants Assistant will provide high-level administrative support of research grants from external and internal funding sources. This individual will take direction from multiple staff members, prioritize workloads, provide timely support, communicate effectively, and work collaboratively across the office.
Duties include assisting in the establishment of research grant accounts process such as drafting memos and ensuring the supporting documentation such as budgets and research clearances are in place; assisting with organizing virtual and in-person meetings including preparing and distributing meeting materials via Brightspace or D2L; performing accurate and complete data entry and maintenance in the ROMEO research information system; maintaining related records using Excel spreadsheets; confirming continued eligibility of researchers or grant holders on an annual basis and verifying research clearances for active research grants; liaising with faculty researchers and Grant Facilitators regarding grant information and providing information on post award research grants activity; assisting with meeting proceedings and with meeting minutes as required; assisting as required with the dissemination of research grant opportunities and information on research administrative policies and procedures; recommending options for improving administrative processes; and performing other related duties as required.
QUALIFICATIONS
Experience (1-3 years) in a professional administrative role; completion of a two-year program or coursework towards an undergraduate degree in business or administration; or any equivalent combination of business or administrative experience and training may be considered. The ideal candidate will have excellent organizational and professional communications skills; ability to multi-task effectively under pressure; be detail-oriented; and work autonomously and as part of a team. Strong computer application skills, including the MS Office Suite and MS Excel, are required. Prior experience in Research Grant Administration, ROMEO or Researcher Portal, Brightspace or D2L and Banner Finance would be considered assets.
SALARY $49,308 - $57,841 per annum (Non-Bargaining)
CLOSING DATE September 18, 2024 by 5:00 p.m. NST
COMPETITION NO. MUN02954
Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected].
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
