Operational Support
Administrative Assistant 3 (OA13)
Education
IT Campus
Halifax, Nova Scotia
School of Technology & Environment
Continuing Full-time position: Commencing approximately July 22, 2024
Application deadline is 11:59PM, July 2, 2024
Competition No. 2425-156
Salary range: $44,683.28 to $49,695.30 annually
What you'll be doing...
Working in a team environment and reporting to the Academic Chair, School of Technology & Environment, you will:
- Provide a full range of administrative support services to the Academic Chair, with an emphasis on providing superior customer service to all stakeholders.
- Provide administrative support such as booking meetings and assisting students with questions.
- Assist the Academic Chair with scheduling, calendar management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
- You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
- You have demonstrated occupational experience in the following areas:
- Managing day-to-day office functions
- Ordering office supplies
- Reconciliation of invoices
- Calendar management (meeting coordination and set-up)
- Working with data information in Excel and Word
- Utilizing databases for information manipulation
- Knowledge of the post-secondary application process would be considered an asset.
- Experience in the Education sector would be considered an asset.
- Occupational experience that includes working with PeopleSoft or a similar Enterprise Resource Planning (ERP) system would be considered an asset.
- You are familiar with and comfortable using computer applications such as Microsoft Office Suite including Microsoft Teams (or any other video-conferencing software), Microsoft OneNote and email.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
- Experience supporting/providing service to students and prospective students would be considered an asset.
- Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.
Relevant Skills and Knowledge:
- You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
- You possess excellent interpersonal skills and are able to interact at all levels of an organization.
- You are known for your superior customer service skills and are able to create a relationship of trust beyond immediate interaction.
- Your superb team working skills enable you to contribute positively to a team environment.
- You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
- You are known for your problem solving and critical thinking skills.
- You are a strong communicator.
- You demonstrate a strong commitment to excellence.
- You are dedicated to life-long learning.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodation, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
