Office Manager
(Administrative Services Level 3)Department of Tourism, Heritage and CultureOpen CompetitionCasualLarry's Gulch Lodge

Who we are

We invite you to join the Parks NB team! We work in some of the most beautiful places that New Brunswick has to offer while providing meaningful and challenging work. Imagine being able to experience the beauty of the world-class Restigouche River every day!

Parks NB works collaboratively with our community (staff, stakeholders and industry members) to support, promote, and grow the tourism sector while encouraging New Brunswickers and visitors to discover outdoor activities and experiences. We strive to be the ultimate host, providing our guests with a high-quality experience as well as meaningful connections to our protected natural and cultural spaces.

What you will do

Reporting to the General Manager at Larry's Gulch Lodge, you will have the following duties and responsibilities:

• Preparing documents and managing human resources information including personnel files, time sheets, staff hiring requests, and payroll records
• Acting as liaison with human resources with respect to employment programs and all employee information requests
• Coordinating meetings, preparing agendas, and taking minutes
• Providing telephone and receptionist duties
• Screening all incoming calls and forwarding to the appropriate staff as well as answer public inquiries
• Opening, reading, sorting, and distributing incoming and outgoing mail
• Coordinating travel and accommodation arrangements
• Verifying and assigning financial coding, managing payment of invoices and budget tracking
• Assisting with the overall financial monitoring of budgets and the preparation of quarterly reports
• Performing a wide variety of confidential and delegated duties using considerable independent judgment, initiative, and discretion
• Performing other related duties as required

Work Environment

• Office location: Kedgwick ¿ Larry's Gulch Lodge
• Hours of work: Monday to Thursday, 8:15-4:30, Friday 8:15-1:00, Saturday 12:00 to 5:00 (in-office)

Who you are

You pride yourself in exceeding client expectations, being flexible and supporting members of your team. You're experienced in providing administrative support and are a team player, working with attention to detail and possessing strong organizational, interpersonal, and communication skills. You're proactive, results-oriented, and self-motivated.

Your attitude, skills and interests are just as important as your area of education. We are looking for diverse backgrounds that bring a combination of the following:

Need to have

• A high school diploma or GED supplemented by the successful completion of a one (1) year post-secondary diploma in the secretarial/clerical field or office administration, plus a minimum of 3 years related administrative work experience OR High school diploma or GED plus a minimum of 4 years related administrative work experience.
• Strong experience working with Microsoft Office Suite is required.
• An equivalent combination of education, training and experience may be considered.
• Written and spoken competence in English and French is required.

Nice to have

Behavioural Competencies: Client ervice orientation, concern for order, effective interactive communication, results orientation, teamwork and cooperation, and initiative.

Technical Competencies: Ability to use Microsoft Office technology, software and application, records and information management, planning and organizing skills, and written communication.

Wage

$1,625.00 to $1,971.00 bi-weekly

Providing a safe workplace for all. Your health and safety are important to us. GNB has implemented preventative measures across the organization to ensure your health and safety.

How to apply

We encourage applicants to apply on-line, by e-mail to [email protected] or by mail at the following address, indicating competition number R18-2024/2025-031. This competition may be used to fill future vacancies at the same level.

Department of Tourism, Heritage and Culture
Human Resource Branch
Marysville Place, 4th floor
P.O. Box 6000, Fredericton, NB E3B 5H1
(506) 453-3115

This competition will remain open until the position is filled.

We thank all those who apply, however, only those selected for further consideration will be contacted.

• A Criminal Record Check is required prior to appointment

Equal Opportunity Employer

We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of our communities in which we live and serve. We encourage and support applications from Aboriginals, persons with disabilities, and members of visible minority groups.

Check out what it is like to work at the Government of New Brunswick, where we are working together as One Team One GNB to improve the lives of New Brunswickers every day!

Let's connect. You belong here.