Administrative Assistant (CLA3)
Education
Akerley Campus
Dartmouth, Nova Scotia
Principal's OfficeTerm Full Time Position: Commencing approximately July 8, 2024 (and ending approximately October 1, 2025)
Application deadline is 11:59pm, July 2, 2024
Competition No. 2425-128
Salary range: $55,744.916 to 65,582.254 annually
What you'll be doing
As the Administrative Assistant to the Principal at Akerley Campus, you will:
- Be a central contact person for Akerley Campus and has a significant role in fostering a nurturing and inclusive campus community environment for students and colleagues.
- Have overall responsibility for the day-to-day operations of the office of the principal and the greater campus community through collaboration with campus the Management Team, faculty and staff.
- Support the overall coordination of campus communications through various communication channels including campus-wide emails and updating and maintaining the Akerley Campus Connect site.
- Provide confidential administrative support and administrative leadership such as accurately maintain the principal's electronic calendar and daily agenda, submitting travel and expense claims, preparing meeting agendas and minutes, collating data, as well as draft, proofread, and edit a variety of correspondence.
- Collaborate with colleagues to successfully coordinate, organize, and support meetings and events on campus: arrange and prepare meeting spaces, materials, refreshments, etc., liaise with guests on meeting requirements and logistics.
- This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority.
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a Certificate and/or Diploma in Business or Office Administration.
- You have a minimum of 5 years of recent and related occupational experience in general office administration and/or Administrative Assistant experience.
- Occupational experience that includes administrative support to an Executive role or a senior leader would be considered an asset.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite
- Experience with PeopleSoft or similar information management system would be considered an asset.
- You are proficient in working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student and employee experience
- You have experience in administrating projects and coordinating teams to ensure deadlines are met and deliverables are completed.
- You are highly organized and able to coordinate competing priorities in a fast-paced environment
Relevant Skills and Knowledge:
- You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
- You possess excellent interpersonal skills that enable you to interact at all levels of an organization, industry partners and community partners and diverse populations
- You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction
- Your superb team working skills enable you to contribute positively to a team environment
- You are known for your problem solving and critical thinking skills
- You are a strong communicator.
- You possess excellent coordination skills specifically related to meetings, projects and logistics
- You have proven records and information management skills and abilities in the digital environment.
- You can learn and operationalize new systems effectively.
- You have project management experience and understand how to administratively support projects and initiatives.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
