Payroll Specialist
Corporate Services
Location: Halifax, Nova Scotia
Type of Employment: Full-time, term up to 1 year with possible extension
Union Status: Excluded
Competition # COR 24080
Closing Date: June 30, 2024
About Our Opportunity
Under the supervision of the Payroll Supervisor, the Payroll Specialist is responsible for maintaining the integrity of the NSPHA SAP payroll system and providing leadership in the administration of the bi-weekly payroll for four (4) Housing Districts and Corporate Services, that includes nine collective agreements, group insurance and pension plan maintenance.
The Specialist provides subject matter expertise to staff on payroll related matters. This is delivered through research, investigation, analysis and consultation with colleagues on payroll-related issues such as paid and unpaid leaves, claims and repayments, records of employment, annual adjustments, contract interpretations, costing proposals (collective bargaining preparation, grievances, severances and settlements), retirements, year end processing and Government of Canada updates and revisions. The provision of service in this role is based on interactions being held in the strictest of confidence.
• Oversees the daily activities and manages performance of the Payroll Coordinators on payroll related issues that are impacted by legislation, WCB, Labour standards code, regulations, and various collective agreements while managing multiple conflicting priorities relating to the production of payroll.
• Monitor all phases of payroll administration, ensuring the payroll coordinators are knowledgeable of and follow the processes to complete accurate and timely payroll. This includes overseeing the bi-weekly payroll run for up to approximately 540 employees and the electronic transfer of the funds to the bank, year-end T4 production and related accountabilities with Canada Revenue Agency.
• Advise and educate the coordinators on new processing procedures by updating on SAP system configuration changes, updating new year TD1 amounts, gathering and coordinating EI and WCB rate changes and submitting ticket requests for configuration for new year preparation. Facilitates distribution and communication of changes to the Payroll User's Manual, business processes, guidelines and forms, and reinforces the importance of users to administer transactions within the system design parameters.
• Act as a business liaison with IBM/SAP on matters of system configuration changes which includes the identification of potential technical problems and issues to meet payroll demands because of changes to collective agreements, policies or legislation. Coordinate testing prior to transport into production system (live) and rollout to users.
• Ensures payroll quality control and system integrity by overseeing the review of post payroll run reports; ensuring the appropriate corrections are made. Maintain SAP position integrity in consultation with Human Resources related to PAR requests.
• Assist with the corporate administration of the Group Insurance plan by liaising with external consultants to troubleshoot employee concerns and implement changes to benefit premiums and plan design changes.
• Act for the Payroll Supervisor during absences or at other times as required.
• Completion of a post-secondary diploma or degree in a related field plus 4 years related experience processing payroll for a medium to large, unionized organization. An equivalent combination of education and experience may be considered.
• Payroll Certification (Payroll Compliance Practitioner or Certified Payroll Manager) required.
• Working knowledge or experience with collective agreements, group insurance and pension plans, the Labour Standards Code, Employment Insurance Act, Workers Compensation Act, and the Canadian Revenue Agency rules is required.
• Ability to run/create reports, and strong analytic skills for compensation statements, payroll reports, and employee records in detail to find discrepancies.
• Strong understanding of payroll processes and systems to answer employee questions and quickly troubleshoot.
• Ability to function under high pressure situations, tight deadlines and changing priorities.
Assets
• Working knowledge of the SAP HR/Payroll module are definite assets.
Competencies required at this level of work are Compliance Knowledge, Problem-solving Skills, Initiative, Computer and Software proficiency.
If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver's abstract, child abuse registry and confirmation of education credentials.
Equivalency:
An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits:
Based on the employment status, eligibility and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.
Classification: PR 10
Salary Range: $59,477.18 - $72,559.17
Work Week: 35 hours
Note: This is not a Civil Service position.
We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.
To Apply:
Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.
Our preferred method of applying is through Career Beacon.
Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
