Title : Payroll Administrator

Employee Working Location : Remote (Ottawa, ON)

Employment Status : Permanent Full-Time

Salary Band : $49,794 - $62,242 / year

The Canadian Red Cross (CRC) - an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada's Best Employers 2024, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

In this role, you will :

• Process bi-weekly payroll and special payroll for hourly and salaried employees.
• Process departmental time sheets and data imports on a daily and weekly basis.
• Respond to employee, manager and HR staff enquiries regarding benefits, collective agreements, timekeeping and escalations.
• Verify, maintains and organizes all payroll information and documentation (i.e. new hires, deductions, salary changes, leave processing, contributions, and terminations).
• Data entry into HRIS and payroll systems.
• Prepare payroll deduction remittances for bargaining units, business partners and providers.
• Process payments, pay corrections, retros, and historical adjustments.
• Compile statistical and period-end reports, statements, and summaries related to pay and benefits accounts, and reconciling payroll liability accounts.
• Process employee changes, system terminations and Records of Employment.
• Process severance pay and retiring allowances.
• Maintain information integrity within HRIS and Payroll systems and ensuring accuracy.
• Assist in the preparation of T4s, T4As, pension adjustments, and T2200s for year-end balancing.
• Report annual vacation carry over balances and calculations of entitlements.
• Maintain employee electronic payroll files.

What we are looking for :

• Completion of a diploma from a recognized post-secondary institution, with a concentration in accounting, finance, payroll or business administration.
• A minimum of two years of job-related work experience, or an equivalent combination of education and experience.
• Payroll Compliance Practitioner (PCP) certification from the Canadian Payroll Association or working towards certification.
• Fluency in English & French is required (speaking, reading and writing).
• Experience in bi-weekly payroll, with employment standards in all Canadian provinces.
• Experience with unions and collective agreements.
• Solid organization skills and ability to manage time and deadlines.
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
• Proficient in compiling, validating and analyzing time, payroll and accounting data.
• Able to modify and extract reports from raw data using MS Excel and Smartsheets.
• Able to provide sound judgment and exercise a high level of confidentiality and discretion while working with sensitive and private information.
• Good communication and interpersonal skills, with both internal and external audiences.
• CPM or CPP certified or working towards.
• HRPA certification completed or underway.
• Knowledge of and ability to utilize HRIS systems and other related software packages.
• Strong knowledge of MS Office Suite; Smartsheet, and Microsoft Excel.
• Experience working in MD Dynamics AX, Kronos Workforce Central or Dimensions is a definite asset.
• Solid understanding of the employment standards and legislated provincial payroll rules is mandatory.
• Knowledge of WFN by ADP is an asset.

Working conditions :

• Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).

#RegularRecruitment

Salary Band:
$49,794 - $62,242