Closing Date: August 11, 2023 at 4:00PM

OFFICE OF RESEARCH SERVICES

The Office of Research Services (ORS), within the Office of the Vice-President Research (OVPR) and under the direction of the Executive Director, ORS, provides pre-awards, post-awards, partnership development, intellectual property (IP) & agreements management, technology and knowledge transfer, commercialization and legal advice and support services to faculty, staff, and students on the Fredericton and Saint John campuses.

WHAT WE OFFER

Full-time | 3-Year Term | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $21.91 - $25.44 per hour

YOUR FOCUS

Reporting to Manager, Pre-Award Services, the Secretary PL4 (Research Data Clerk) triages the in-take, internal distribution and out-flow of research, intellectual property and knowledge transfer documents/agreements that flow through ORS as well as processing as appropriate said documents/agreements.

• Process and maintain documentation, both physically and digitally.
• Collaborate with Agreements and Grants Officers to process grant and agreement documents.
• Maintain and update an Access-based file database.
• Enter information into the research information database (ROMEO). Upload applications, agreements, and other related documents to individual ROMEO files.
• Administer forms for research accounts.
• Assist with managing the internal awards programs by updating tracking tables, collating information, and sending out notices of decision letters.
• Assist with the Confirmation of Eligibility exercise for our various funding programs.
• Assist with sending award lists to faculty chairs and deans.
• Provide backup administrative support to the ORS/VPR offices: answer phone, open mail, greet clients, etc.
• Send out research notices.
• Assist with the annual file archiving exercise.
• Other duties as required.

WHAT YOU BRING

• Post-secondary diploma in a related field.
• 2-5 years of related experience, particularly in a service-oriented work environment.
• An equivalent combination of experience and education may be considered.

Additional Strengths

• High level of computer literacy and proficiency in electronic communications.
• Experience using word processing, spreadsheet, and database applications, preferably MS Suite.
• Strong organizational, analytical, written, and verbal skills.
• Ability to multi-task, work in a team environment and work under pressure in a deadline-driven environment.
• Attention to detail.

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply. however, only those selected for an interview will be contacted.