Project Administrator
Closed
The Opportunity:
Bluedrop is seeking a motivated candidate for the position of Project Administrator to join its growing project management office (PMO) in Halifax, NS. The successful candidate will be goal-oriented, able to work independently with minimal supervision, and able to work efficiently in a dynamic, collaborative environment with a strong focus on innovation. In this role, you will be a welcome addition to our team of diverse and creative people committed to providing advanced training solutions. You will be an integral project support team member dedicated to meet the unique operational demands of our industry.
What you will be doing:
Reporting to the PMO Officer, you will provide administrative support to our Project Managers, Project Coordinators, and the Project Analyst. This includes, but is not limited to:
Project Initiation:
- Setup of projects in our professional services automation (PSA) tool
- Attending project kickoffs to set up tasks/time codes and progress tracking systems in our enterprise resource planning (ERP) software
- Create Confluence Project Spaces and Jira Projects for our project teams
- Set up project folders in our software configuration management (SCM) system for our project teams
- Store contracts and bid documentation for projects in the document management system (SharePoint)
- Support onboarding of project team and ensure team members have access to the necessary systems to perform their role and duties
Daily ERP administration:
- Liaise with the Project Managers and Project Coordinators to create and manage tasks in the PSA
- Support day-to-day administration of SharePoint, Jira, and Confluence
- Support the PMO Officer with daily administration of the PSA, including, but not limited to:
- Timesheets administration
- Entry of baseline budgets and hours on projects for measuring performance against these targets during monthly financial reviews
- Entry of billing rates for Time and Materials project invoicing
General Project Administration:
- Assisting the Project Coordinators with electronic transfers of files to the client or with tracking receipt of Controlled Goods
- Invoicing support and other admin duties as required
Project Documentation:
- Ensure latest project documents are maintained in the appropriate folders on SharePoint (e.g., contract amendments, change orders, and Purchase Orders)
- Support retention of inventories of project deliverables, lessons learned, proposal assumption knowledgebase entries, and other PMO documentation
Internal Customer Support:
- Assist with the development and maintenance of PMO documentation in accordance with Bluedrop's quality management system (QMS)
- Support on enhancement and continuous improvement initiatives for the PMO through collaboration with various internal stakeholders within the organization
What will you need to Succeed?
Must Have:
- Minimum three (3) years administration-related experience or demonstrated combination of education, skills, knowledge, and experience
- At least one (1) year of experience working with projects
- Understanding the basics of projects initiation, execution, closeouts, and control and monitoring
- Familiar using Office 365, specifically, Outlook, Word, Excel, and SharePoint
- Analytical and problem-solving skills
- Ability to effectively work in a team environment with multiple internal stakeholders and balance priorities
Nice to Have:
- Post-secondary education in an administration-related program
- Education in project management or in the process of obtaining designation as a project management support professional
- Experience with Atlassian tools, which includes Jira and Confluence
- Experience with PSAs, including Kantata OX, or similar products
- Experience using MS Project
- Experience with Requirements Analysis
- Some experience working with Aerospace and Defense sector
- Some knowledge of ERP system integrations
- Some proficiency with database query languages (e.g., JQL)
What's in it for you?
We strive to be our best, progressive thinkers to keep us growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- Competitive compensation, bonus opportunities, and benefits as well as exceptional career growth potential.
- Leaders who support your development through coaching and training.
- Ability to make a difference and have a lasting impact.
- Work in a dynamic, collaborative, progressive, and high-performing team.
- Flexible work/life balance options.
- Opportunities to do challenging work.
- Opportunities to move into other design teams at Bluedrop.
At BTSI, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. This is an excellent opportunity for ambitious, career-oriented individuals who wish to be part of a large, dynamic and highly successful organization. While we thank all candidates for their interest, only those candidates to be interviewed will be contacted.
