About the Company
Forge Recruitment's client, a reputable firm, is seeking a Real Estate Legal Assistant to join their talented team.
About the Role

• Minutebox obtaining bylaws, articles of incorporation to be inserted into officer's certificate for Harbour deals
• Teraview - obtaining parcel registers and copies of instruments on title
• DocuSign - sending a package of documents to be signed electronically
• Litera Compare producing blacklines/redlines
• Tunsgten (formerly Kofax) editing pdfs, converting pdfs to word documents, compiling pdfs, creating bookmarks in the pdf documents
• iManage saving documents, search for documents/files, etc.
• 3E obtaining proformas, editing proformas, opening files, conducting conflict searches etc.
• Drafting expense reports and submitting them for approvals
• Providing clients with an emailed copy of invoices
• Trust transfers & drafting trust reconciliation statements
• Compiling officer's certificates
• Obtaining parcel registers and copies of instruments on title
• Calendar management
• Reservations for lunch meetings
• Scanning & printing
• Drafting and formatting documents
• Obtaining proformas, editing narratives, transferring time from one matter to another, dividing dockets
• Preparing cheque requests
• Registering legal professionals for webinars or other events
• Sending T5 forms to the appropriate recipients

What You Bring

• Legal Assistant Diploma from an accredited institution
• 5+ years' experience working within the real estate practice area in a law firm
• Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines
• Possesses well developed verbal and written communication skills. Able to work with a variety of individuals providing quality service at all times
• Operates with a high degree of accuracy and has strong attention to detail
• Takes initiative and possesses well-developed organizational and time management skills
• A team player, with the ability to build relationships and provide strong customer service
• Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
• Solid transcription and proofreading skills
• Ability to work independently, following instructions with minimal supervision
• Proficiency using Teraview and Conveyancer is an asset
• Possesses good judgment and responds well to constructive feedback
• Ability to discretely handle highly confidential information
• Willingness to learn workflow schemes and in-house processes
• Hands on with experience with pre-billing administration (preferably 3E)
• Familiarity working within a DMS system is an asset

Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.