Dynamic, fast-paced environment offering a diverse range of engaging responsibilities. Attractive compensation package along with a 3 day in office Hybrid work model. Centrally located with subway access.

Dynamic, fast-paced environment offering a diverse range of engaging responsibilities. Attractive compensation package along with a 3 day in office Hybrid work model. Centrally located with subway access.

Currently seeking a highly organized Senior Administration & Compliance Coordinator for our client located in Toronto. This position will play a key role in overseeing administrative operations, managing foundation donations, ensuring regulatory compliance, and supporting basic IT functions. This position requires strong organizational skills, attention to detail, and the ability to coordinate with financial institutions, legal consultants, and compliance teams.

Key Responsibilities:

Administrative & Financial Coordination:

• Process wire transfers, manage legal documents, and ensure tax compliance
• Oversee account openings, maintain financial records, and coordinate with tax consultants
• Support recruitment efforts, organize staff events, and manage corporate filing

Foundation & Donation Management:

• Coordinate donation pledges, invoices, and banking details with partner organizations
• Manage gift agreements, process donations, and track tax receipts for compliance
• Maintain foundation financial records, including donation summaries and disbursement reports

Regulatory Compliance & Risk Management:

• Submit AML regulatory filings and assist in audits
• Circulate compliance-related documents, maintain compliance checklists, and ensure timely regulatory reporting
• Collaborate with legal and compliance teams on various regulatory matters

Qualifications include:

• Bachelor's degree in Business Administration, Finance, or a related field
• Minimum 5-8+ years of experience in administration, compliance, or financial coordination
• Strong knowledge of financial regulations, AML compliance, and corporate governance
• Experience working with financial institutions, legal consultants, and tax professionals
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and document management software
• Excellent organizational, problem-solving, and communication skills
• Ability to handle sensitive financial data with discretion and confidentiality