PURPOSE OF THE POSITION: To manage the financial operations of the entire agency by: ensuring adequate recording and reporting systems; overseeing annual budget preparations; financial reporting to Ministry of Children, Community & Social Services (MCCSS) and other key funders; overseeing such functions as accounts payable and receivable all general ledger postings, regulatory remittances and reporting, and payroll. The Controller is responsible for the timely preparation of accounting reports and budgets, and ensures that appropriate accounting controls are in place within the agency. The Controller ensures adherence to policies and procedures; and leading projects to improve internal efficiency and controls. The Controller collaborates with the Executive Director to develop a cohesive, supportive, and effective administrative structure for financial operations. The role involves access to and handling of confidential information related to finances.

DUTIES AND RESPONSIBILITIES:

1. Manage the budget process and prepare the annual budget for the agency by:

a) Meeting with Senior Management to establish budget strategy and operational plans.
b) Preparing the annual budget for the Board of Directors' approval and submitting the budget to MCCSS according to its guidelines.

2. Oversee agency revenue and expenditures and ensure adherence to annual

budget by:

a) Oversight of day-to-day accounting operations, including completion of

monthly bank reconciliations, as well as regular review and amendment

of journal entries and income statement/balance sheet account changes,

as required.

b) Ensuring all financial transactions are recorded accurately, in a timely

manner and in full compliance with all the applicable Accounting

Standards and external auditor's requirements.

c) Creating and maintaining adequate fiduciary controls to manage the risk

or exposure to the agency.

d) In conjunction with the Executive Director, reporting and advising the

Board of Directors/Finance Committee on the financial status of the

agency on a monthly basis and recommend corrective actions.

e) Preparing monthly financial statements and reports for each

department/program and forwarding such reports to the respective

department managers for their information, reference and guidance.

f) Liaising with the Executive Director, the Director of Human Resources

and Senior Managers regarding financial issues.

g) Monitoring and preparing cash flow projections to ensure adequate cash

flow to support day-to-day operations.

h) Preparing and submitting all monthly and year end reports to the

MCCSS and other funders.

i) Addressing issues associated with year-end MCCSS

reconciliations/settlement.

j) Liaises with auditor throughout the audit process.

k) Banking

1. Acts as Primary Administrator for all banking and corporate credit

card transactions.

2. Coordinates with Bank Manager for various banking issues such

as company and clients' bank accounts and corporate credit

cards.

3. Approves EFT payments online after approval of EFT payment list

by the Executive Director/authorized signing officer.

3. Oversee and supervise all payroll functions by:

a) Ensuring the payroll records are accurate and administered according to

the payroll schedule without interruption;

b) Liaising with the Human Resources department regarding payroll issues,

benefits and WSIB;

c) Overseeing payroll related tax returns to government in a timely manner;

d) Reviewing the payroll process and recommending feasible options to

streamline the process with objectives to improve internal controls and

efficiency as necessary.

e) Backing up Payroll clerk as necessary.

4. Implement and monitor financial policies and procedures by:

a) Reviewing and recommending policy revisions to the Executive Director;

b) Ensuring agency adherence to financial policies and procedures as set

by our Board of Directors, auditor and pertinent regulating

bodies;

c) Providing training to employees to promote awareness and compliance

of policies and procedures.

5. Ensure all requirements to remain in good standing with the CRA, MCCSS

and (other) funders by:

a) Preparing reports, schedules and financial statements for the annual

audit and prepare CRA and HST returns.

b) Overseeing audits on client finances and petty cash as per policies and

procedures;

6. Manage the relationship and service costs with the agency's selected bank,

suppliers and service providers to ensure all services received are cost

effective and competitive.

Agency Responsibilities

1. To have knowledge of and adhere to the agency standards outlined in

our ' Employment Policies & Procedures Manual, in addition to, any

other established protocols and processes within your individual program.

2. To reflect the agency's core values of dedication, inclusion and dignity for all in

your work.

3. Adhere to provincial and our privacy and confidentiality guidelines.

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4. To ensure that relevant and accurate information is maintained and

disseminated as required such as employee expense sheets, time sheets and

time off requests.

5. To accurately adhere to the agency data reporting requirements.

6. To participate on agency committees on a voluntary basis.

7. To participate in agency special events.

8. Attend and actively participated in mandatory team meetings.

9. When shift schedule permits, attend general staff meetings.

10.Engage in regular supervision in accordance with established procedures. This

includes participating in regular appraisals of job performance and completing a

yearly goal plan.

11.To engage in ongoing professional development/required trainings.

12.On a voluntary basis participate in the supervision of student placements, if applicable.

QUALIFICATIONS REQUIRED

1. Designated finance professional: Chartered Professional Accountant (CPA)

designation and a minimum of three years of accounting experience

2. 3+ years of related experience in a non-profit environment.

3. Thorough knowledge of and experience in the areas of accounting systems

and functions, payroll administration, budgeting and financial reporting, cash

flow management, taxation, and maintenance of accounting/payroll process

system.

4. Comprehensive knowledge of generally accepted accounting principles,

practices, analysis and reporting.

5. Experience and good understanding administering Collective Agreements

preferred.

6. Experience using electronic accounting software and payroll systems with

knowledge of Sage ERP 300 and Inclusion Payroll System considered an

asset.

7. Knowledge of federal and provincial legislation affecting charities and

charitable status, including CRA regulations in Canada.

8. Ability to work independently with minimal supervision

9. Attention of detail and proven ability to analyze large amounts of data.

10.Excellent oral and written communication skills

11.Good interpersonal skills.

12.Personal characteristics of flexibility, resourcefulness, independence,

sensitivity, persistence, and commitment are necessary.

13.Sound judgement and decision-making, time management, problem solving

and organizational skills.

14.Strong Interpersonal skills and a demonstrated ability to work within an

interdisciplinary team.

15.Ability to work with others as a member of a team.

16.Excellent time management and organizational skills.

17.Excellent understanding of our Policies and Procedures, and

Collective Agreement.

18.Able to work with discretion and maintain confidentiality.

19.Skills related to developing effective relationships with external agencies,

stakeholders and community.