About Nankind

At Nankind, we believe in the power of compassion and community. Our mission is to transform the cancer experience for families by providing free childcare, meals, and support programs across Southern Ontario. Founded by Audrey Guth, a mother who experienced the challenges of cancer firsthand, Nankind has evolved from the Nanny Angel Network to a comprehensive support system for families facing cancer. We have supported over 2,200 families, empowered more than 4,000 children, delivered 65,000+ meals, and provided 40,000+ hours of free childcare.

Our vision is a world where every parent with cancer receives the support they need, ensuring they never have to choose between their care and the care of their children. We are committed to excellence, inclusion, accountability, compassion, and innovation. By joining our team, you will be part of a dedicated group of individuals who are committed to changing lives and providing hope. This opportunity is more than just a job; it's a chance to make a real difference in people's lives and help create a brighter, more compassionate future for all.

Title: Executive Assistant to the Executive Director and Donor Relations Coordinator

Reports to: Executive Director

Term: Full-time – In office, 35-hour work week

Compensation: Commensurate with experience

PRIMARY RESPONSIBILITIES

• Provide sophisticated calendar management for the Executive Director. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Oversee the onboarding process of new employees.
• Code monthly Visa purchases; assist bookkeeper with month-end and annual audit.
• Complete a broad variety of administrative tasks that facilitate the Executive Director's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Director, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the Executive Director's style and organization policy.
• Work closely with the Executive Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive Director updated. Anticipate the Executive Director's needs in advance of meetings, conferences, etc.
• Coordinate all team meetings and retreats, recording and keeping minutes organized.
• Work with the Marketing and Fundraising Team to coordinate the Executive Director's outreach activities. Follow up on contacts made by the Executive Director to cultivate ongoing relationships.
• Provide event management support as requested.
• Invest in building long-lasting relationships both externally and internally.
• Manage the Donor Perfect database, create reports, and enter donor data accurately.
• Process and issue all charitable receipts in accordance with CRA.
• Support and improve the relationship between the organization and the donors.
• Support leadership in fundraising goals.
• Collaborate closely with marketing to ensure our donor outreach is both effective and reflective of current funding needs.
• Organize and oversee the logistics for meetings and conferences.
• Ensure Donor Perfect records are current.
• Run reports within Donor Perfect for various purposes.
• Other projects/duties as assigned for the overall benefit of the organization.

QUALIFICATIONS/EXPERIENCE

• Significant executive support experience, including supporting C-level executives and Board support.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. Experience with fundraising software is a bonus.
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, funding partners, volunteers, and clients.
• Ability to make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment's notice.

WORK ENVIRONMENT

• Thrive in an intense, do-it-yourself office environment.
• Ability to work well within a cross-functional team environment and diverse communities.