At ProMach, we're looking for people who want to shine. You'll have opportunities to take your career in the direction you want. You can be creative. Strategic. Persuasive. Influential. Mechanical marvel. Customer service authority. Meticulous. A closer. A futurist.

You'll be challenged and rewarded. Improve our customers' packaging performance and efficiency every day. Help build the future of packaging automation. We're proud of that and hope you will be too.

Do we have your attention? Keep reading.

Reporting to the Director of Finance, the Project Administrator will provide critical support to the Project Management team by coordinating administrative tasks that contribute to the smooth execution of projects and timely customer billing.

Are you passionate about this work?

• Support Project Managers by coordinating project-related administrative tasks to ensure smooth execution and timely deliverables.

• Prepare and issue accurate customer invoices by relieving plant inventory through the internal system and ensuring correct billing.

• Collaborate with Project Managers to track project milestones and initiate invoicing at appropriate stages.

• Monitor and manage project-related expenses, including travel costs and per diems, ensuring proper documentation and alignment with project budgets.

• Ensure accurate and timely entry of employee hours to the correct project jobs for billing and reporting purposes.

• Assist in investigating and resolving accounts receivable discrepancies by following up on outstanding issues with internal teams and clients.

• Prepare and maintain accounts.

What's in it for you?

There's no monopoly on good ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people choose to build a career.

In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental programs, as well as life insurance, a paid time off program, and a retirement savings plan with a company match.

If this sounds like you, we want to connect!

• Post Secondary diploma or degree in Business Administration or Accounting
• 3 years of experience in a project coordinator or project administrator position
• Excellent written and verbal communication skills
• Strong organizational skills, with the ability to manage multiple items at once
• Proficiency with computer software programs such as MS Office Suite
• Ability to work with multiple stakeholders while achieving end results/goals
• Prior experience using Concur is preferred
• Experience with an ERP system; preferably Syteline

Pro Mach, Inc. was named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities.

We have the rewards, opportunities, and the market strength of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally with the personal touch and feel of a smaller company where you can make an impact every day.

Zarpac, based in Oakville, Ontario, Canada, is a leading global provider of packaging line engineering, integration, and productivity services and solutions. Zarpac products and services include packaging line system design and build, performance diagnostics software, robotics testing and integration, mechanical and electrical engineering, project management, technical training, productivity support, and material handling solutions. www.zarpac.com

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We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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