Ronmor is an established private real estate company based in Calgary, Alberta that has been operating formore than 30 years. The company owns and manages an extensive portfolio of shopping centres, officebuildings, industrial properties, and one of the largest private land holdings in the province.

With great emphasis on creating innovative projects with sustainable design and superior construction quality,Ronmor typically develops and retains ownership of its projects. This mandate has helped Ronmor evolve into asophisticated development and management company that maintains a long-term vision.

Ronmor is a successful family-owned, third generation company, owned by two families with long, deep roots inAlberta who remain active in the direction and leadership of the company.

OVERVIEW

Ronmor is currently seeking a Property Administrator to join our Property Management team. Reporting to the Vice President, Property Management & Operations,the Property Administrator is responsible forproviding administrative support to thePropertyManagementteamin a manner thatenhances communicationsandfosterspositivelong-lastingrelationships.

KEY FUNCTIONS AND RESPONSIBILITIES

• Create, prepare, edit and formatcorrespondence anddocuments includingspreadsheets, reports,meeting minutes,meeting reports, summaries,letters, tenant notices, contracts,etc.
• Serve as first point of contact forgeneraltenant inquiries andissues
• Act as a backupfor Operations Administrator, Receptionist and Executive Assistant positions asrequired
• Oversee and manage parking mattersfor variousproperties
• Prepare tenant welcomepackages
• Manage Tenant Christmas Gifts budget andarrangegift purchases
• Prepare demand letters where necessary in compliance with lease terms and follow up on further action
• Communicate with Property Accountants on tenantreceivableissues
• Report to the Property Manager with respect to allaccountreceivable matters
• Reviewand codecontractor invoices
• Review monthly sales reports and monitor, collect and record percentage rent owingif applicable
• Maintain Tenant filing and properties according to standard record keeping procedures on a daily basis
• Miscellaneous correspondence, typing and filing as required
• Provide support to the Property Managerin the day-to-day activities for buildings in the portfolio
• Assist PropertyManager with annual budget process for buildings within the portfolio
• Maintain and update utility account lists
• Actively pursue any outstanding amounts in regard toTenant rents and respond to Tenants inquiries
• Provide recommendations with respect to write-offs of doubtful accounts
• Analyze and act on monthly aged receivables report
• Other duties as assigned
  

REQUIREMENTS (EDUCATION, EXPERIENCE, SKILLS, QUALIFICATIONS)

• Post-secondary education inBusiness Administration,Accounting/Finance or related fieldpreferred
• 3+ years of administrativeexperience in a customer service oriented industry is required, commercial real estate industry is an asset
• Basicknowledgeand understanding of accounting principlesand financialstatements
• Proficient with MS Office software suite
• Strongorganizationalandtime management skills
• Able to prioritize and successfully manage multiple requestssimultaneously
• Strong analytical and problem-solving skills
• Strong attention to detail
• Excellent communication skills, both written and verbal
• Ability to develop and maintain strong relationships internally and externally
• Highlevel of professionalism includingconfidentiality, tact anddiscretion
• Customer-service focused
• Positive, collaborative and team-oriented attitude
• Pleasant phone manner
• Flexible and adaptable to changing work demands
• Strong work ethic (dedicated and hardworking)

WORKING CONDITIONS

• Office environment (Mon - Fri)
• Prolonged hours in front of the computer
• Fast paced environment often with competing priorities

Ronmor is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law. Employment selection decisions are based solely on merit, qualifications, and abilities.