Benefits:

• Gym Access
• Dental insurance
• Health insurance

Apollo Health & Beauty Care (Apollo) is a premium developer of private label and control label health & beauty care products and leverages unique expertise and experience in developing national brand-equivalent products designed to compete equivalently with the most popular national brands.
JOB SUMMARY
The HR Coordinator at Apollo provides comprehensive administrative support to employees and management, ensuring accurate employee records and compliance with company policies. This role aids HR Generalists in recruitment, employee engagement, and executing daily HR operations and initiatives, contributing to the efficient functioning of the HR department.
JOB RESPONSIBILITIES

• Assist in ensuring compliance with employment legislation (ESA, OHSA, AODA, Human Rights) and maintain accurate, audit-ready HR documentation and employee files.
• Support HRIS updates, ensuring data integrity and confidentiality in systems like Dayforce, RBC Benefits, Smartsheet, and Excel.
• Help with internal and external audits, including documentation requests and follow-ups, ensuring audit readiness.
• Track and verify renewal dates for certifications, licenses, work permits, and other documents like contractor agreements and WSIB certificates.
• Assist in monitoring mandatory training completions (e.g., Health & Safety, AODA) and ensure compliance.
• Maintain employee records for training, compliance, and policy updates, ensuring accuracy.
• Support recruitment by sourcing candidates, prescreening, and building a talent pool using HRIS.
• Coordinate with recruitment agencies and assist with onboarding and new hire documentation.
• Serve as a point of contact for employee inquiries and assist HR Generalists with projects and strategic initiatives.
• Assist with organizing orientation and IT support tickets for new hires.
• Streamline administrative processes and drive compliance initiatives for improved efficiency.
• Provide admin support for HR tasks, including reports, records management, and coordination.
• Order temporary workers, track lockers/uniforms, and assist in organizing company events.
• Provide backup for Receptionist and/or Executive Assistant as needed.
• Perform other duties as assigned by the HR Manager or designate.

JOB REQUIREMENTS

• 12 years of relevant HR experience
• Post-secondary education in Human Resources or a related field
• Strong understanding of Canadian employment legislation (e.g., ESA, AODA, OHSA, Human Rights Code)
• Hands-on experience with Dayforce (Ceridian) or similar HRIS platforms
• General HR administrative experience (preferred, but not mandatory)
• Proficiency in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUP, and data analysis)
• Good organizational, documentation, and attention-to-detail skills
• High ethics, integrity, and ability to maintain confidentiality
• Effective verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines

Apollo Health & Beauty Care Ltd. will ensure accommodations are available in consultation with candidates during all stages of the recruitment process. The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties outlined in this job description may not be all-inclusive, and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance.
We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed.