The Company

Tollos is a privately held safe patient handling company that manufactures, installs, and supports patient lifts in the acute and long-term care markets. Head office locate din Barrie, Ontario with employees across North America and 30+ years in business.

Job Overview

The Accounting Specialist – AR and AP, is responsible for AR collections, accurately processing transactions, maintaining customer and vendor relations, ensuring compliance with regulations, collaborating with teams for process improvement, and participating in month-end closing activities.

Responsibilities:

• Collections: Proactively contact customers via phone and email to drive collections and reduce Days Sales Outstanding (DSO)
• Daily Cash Receipts: Post cash receipts, manage credit memos, and maintain customer master data in all legal entities.
• Account Reconciliation: Perform customer account reconciliations and maintain accounts receivable files and records.
• Period End Close: Support the period-end close and year-end process, including AR and AP subledger closures and intercompany transactions.
• Invoice Discrepancies: Resolve invoice issues by liaising with customers and internal associates.
• Ensure AP invoices are coded and posted appropriately.
• Process payments for approved invoices via EFT, wire transfers, credit card and cheques.
• Verify and match all source documents (invoices, purchase orders, and receipts) to ensure accurate posting in NAV.
• Process employee expense reports per company policies, verifying supporting documentation and approval.
• Continuous evaluation of current policies and recommendations for process improvements·
• Support internal and external audits by providing required documentation and information.

Requirements

• Bachelor's degree in accounting, Finance, or a related field
• 2+ years of experience with collections, invoicing, and/or accounts receivable
• Strong computer skills including Microsoft Office (Excel, Word, Outlook)
• Experience with NAV considered an asset.
• Knowledge of GAAP and basic accounting principles
• Strong attention to detail with a dedication to accuracy
• Excellent verbal and written communication skills
• Ability to analyze large sets of data.
• High degree of familiarity with accounts receivable and accounts payable functions