About the Company
Forge Recruitment's client, a reputable firm, is seeking a Commercial Real Estate Litigation Legal Assistant to join their talented team. This will be a floater role that is Permanent.
Responsibilities

• Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary
• Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
• Professionally interact with all firm members and clients
• Photocopy and/or organize documents for distribution, mailing and binding
• Schedule and confirm appointments, meetings and conferences
• Prepare and generate pre-bills for monthly billing, as needed
• Book travel and make reservations, as required
• Prepare minute books
• Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats
• Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines

What you offer

• Legal Assistant Diploma from an accredited institution.
• 5+ years' experience working within the real estate practice area in a law firm
• Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines.
• Possesses well developed verbal and written communication skills. Able to work with a variety of individuals providing quality service at all times.
• Operates with a high degree of accuracy and has strong attention to detail.
• Takes initiative and possesses well-developed organizational and time management skills.
• A team player, with the ability to build relationships and provide strong customer service.
• Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
• Solid transcription and proofreading skills
• Ability to work independently, following instructions with minimal supervision
• Proficiency using Teraview and Conveyancer is an asset.
• Possesses good judgment and responds well to constructive feedback.
• Ability to discretely handle highly confidential information.
• Willingness to learn workflow schemes and in-house processes.
• Hands on with experience with pre-billing administration (preferably Elite)
• Familiarity working within a DMS system is an asset.

Success in the Role means

• Has a strong client service approach
• Resourceful, strong research, investigative and problem-solving skills
• The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources
• Detail oriented
• A self-starter with the ability to work in a collaborative, team-based environment · Demonstrated ability to share knowledge with others in a clear and concise manner
• A team player, able to work with others in a deadline driven environment
• Exercises discretion and ability to keep matters confidential at all times
• Detail oriented
• A self-starter with the ability to work in a collaborative, team-based environment
• Demonstrated ability to share knowledge with others in a clear and concise manner
• A team player, able to work with others in a deadline driven environment
• Exercises discretion and ability to keep matters confidential at all times

Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.