️Office Manager Mechanical Construction

Vancouver, BC | In-office, Monday to Friday
Full-time | Permanent
Competitive salary + extended benefits

A growing and reputable mechanical construction company based in Vancouver is seeking a hands-on, organized, and proactive Office Manager to oversee the daily operations of a busy office that supports field and project teams.

This is a great opportunity for someone who enjoys wearing many hats, thrives in a fast-paced environment, and wants to play a key role in keeping the business running smoothly.

What Youll Be Responsible For:

• Managing the day-to-day office administration, including supplies, vendor management, and facility needs

• Acting as the main point of contact for internal office coordination, ensuring things run efficiently and smoothly

• Providing administrative support to the leadership and project teams, including scheduling, documentation, and basic reporting

• Assisting with basic HR tasks such as maintaining employee records and onboarding support

• Overseeing and supporting dispatch operations, ensuring that field technicians are scheduled effectively and equipped for the day

• Collaborating with project managers to help align technician availability with job timelines

• Liaising with external partners (payroll, insurance, service providers) as needed

• Helping with document control, filing systems, and data entry

Youll Be a Great Fit If You Have:

• 2+ years of experience in an administrative, office coordination, or office manager role

• A strong understanding of the mechanical or construction industry, including field service operations and dispatch workflows

• Experience supporting a team of field technicians, with an ability to prioritize scheduling, manage incoming requests, and adjust plans on the fly

• Strong organizational and multitasking skills you like keeping everything in order

• Proficiency with Microsoft Office Suite and general comfort with digital systems

• A positive attitude and professional communication skills

• Ability to work independently and take initiative you see what needs to be done and make it happen

• Strong attention to detail and reliability

Perks & Benefits:

• Competitive salary based on experience

• Extended health and dental benefits

• Work with a tight-knit, supportive team that values collaboration and growth

• Opportunity to grow with the company as they continue to expand

• Stable, long-term employment with a reputable employer