Fatigue Science has developed the worlds leading predictive fatigue management information system, enhancing productivity and safety in mining, transportation, and heavy industry in general. Headquartered in Vancouver, Canada, we build SaaS software that leverages scientifically validated biomathematical models and machine learning/AI to quantify and predict the cumulative effects of sleep disruption on human reaction time and cognitive effectiveness for the shift ahead i.e. fatigue as measured by our ReadiScore. Our solutions enable organizations to optimize impairment assessments and operational effectiveness, mitigate fatigue risk, and help workers stay safe. With proven impact, return on investment, and significant and growing traction in mining, trucking and heavy industry in general, Fatigue Science serves cutting-edge organizations who understand the importance of sleep and fatigue impairment risk as well as the value of data-driven, proactive decision-making using AI/Machine Learning.

Reporting directly to our Senior Accountant, this role is ideal for a highly organized and detail-oriented individual with experience in finance support, HR & office administration, and logistics. The ideal candidate will possess strong administrative and coordination skills, with experience in handling financial administrative tasks, managing office operations, supporting HR processes, and ensuring smooth logistical workflows. This position requires the candidate to be based in Vancouver and able to work from the office 3 days a week to support day-to-day operations effectively.

RESPONSIBILITIES

Finance

• Assist the Senior Accountant in the preparation of monthly, quarterly and annual closings
• Entry of all AR and AP invoices into our accounting system (Netsuite) and Beanworks
• Enter banking and credit card entries in the accounting software
• Maintain inventory records and performs routineinventory counts
• Assist the accounting team with ad hoc tasks as required

HR & Office Administration

• Act as the primary point of contact for office needs, including ordering snacks, supplies and redirecting incoming phone calls
• Ensure the office remains clean, organized and well-stocked
• Support the planning and implementation of the company social calendar
• Support the full cycle recruitment and onboarding process
• Prepare the semi-monthly payroll run and related year-end reporting via Rise Payroll
• Assist the HR & Administrative Coordinator with employee engagement initiatives and other ad hoc projects

Logistics

• Communicate with customers regarding their upcoming shipments to ensure shipping terms, timing and methods are mutually agreedupon
• Prepare and coordinate shipment of product packages to customers
• Track and expedite shipments to ensure on time delivery
• Maintain inventory to ensure product is readily available for shipment

REQUIRED SKILLS

• 1-3 years of experience inadministrative, finance, HR, or office operationsroles
• Experience withAP/AR processing, bookkeeping, and financial data entry(NetSuite, Beanworks preferred)
  
• Experience withpayroll processing and HR administration(Rise Payroll preferred)
• Strongcommunication and interpersonalskills for engaging with employees, vendors, and customers
• Experience withshipment coordination, logistics, and inventory management
• Proficiency inGoogle Suite and administrative software
• Strongorganizational and time managementskills, ability to prioritize and meet deadlines
• Detail-oriented,proactive problem solverwith a customer-focused mindset
• Ability to workon-site in Vancouver 3 days a weekto support office operations

PERKS

• Competitive salary and incentives
• 3 weeks paid vacation
• Health spend & lifestyle account
• Company parties, traditions & team building events
• Extended benefits package
• Permanent, full-time position
• Hybrid work environment

Fatigue Science is an Equal Employment Opportunity employer committed to building a diverse and equitable workplace, and an inclusive environment for all existing and potential employees. Employment decisions are based on candidate qualifications and business need, not race, color, ancestry, place of origin, age, sex (including pregnancy), gender identity or expression, sexual orientation, political belief, religion, creed, marital or family status, medical condition, genetic information, physical or mental disability, military or veteran status, prior criminal conviction or any other protected class in accordance with federal, state or provincial and local laws and ordinances. Accommodations will be provided as requested by candidates taking part in all aspects of the selection process.

What Happens Next?Our team reviews all applications, however, because we receive such high volumes of talent, we are only able to reach out to those who closely match our needs. If you are not contacted right away, dont be discouraged as we will contact you should a suitable role open up. All candidate information collected will remain confidential, and will not be disclosed to anyone who is not involved in your hiring process. Fatigue Science will keep all candidates' information on file for up to 1 year.

Salary Range:CAD $45,000 - $55,000

Thank you for your interest in Fatigue Science!