MUFG Investor Services is a trusted partner to many of the world's largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign exchange overlay, corporate and regulatory services, custody, business consulting, and more. Operating from 17 locations worldwide, we help clients mitigate risk, enhance efficiency, and navigate the operational complexities of today's investment management landscape. As a division of Mitsubishi UFJ Financial Group (MUFG), one of the world's largest financial institutions with approximately $3 trillion in assets, we combine deep expertise with the strength and stability of a leading financial institution. To learn more, visit us at www.mufg-investorservices.com.

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The Project Management Office (PMO) owns the establishment and oversight of Portfolio/Programme/Project governance and delivery frameworks, policies and procedures. It is the operational arm of the Investment Review Committee (IRC), providing day-to-day decision, reporting and portfolio/programme/project management support.

The successful candidates will have the opportunity to collaborate, build and succeed as part of a team of high performing professionals, and the ability to share challenges and rewards that come from working with a dynamic group of entrepreneurial thinkers who come from diverse background and fields of specialty with a passion for growing business.

Role Summary

Within the PMO team, this role helps to establish and promote best practices and use of a standardized approach to governance, delivery and reporting of projects across the organization. This role supports the PMO Lead in producing and maintaining micro/macro-oversight and governance level processes and outputs:

• Micro level: Portfolio oversight, governance and monitoring. Provide transparency by reporting project statuses, financials and necessary escalations to the Business Operating Committee (BOC) and IRC on a monthly basis
• Macro level oversight: Coordinate project portfolio dependencies, finances, reporting and communication at macro level to ensure cohesiveness and transparency
• Governance: help establish guidelines, templates, learning, standards and policies for change across the organization to ensure consistency and best practices

Deliverables

• Administration of PMO portfolio setup and management
• Maintain accuracy and quality of portfolio management reports
• Responsible for drafting periodic reports and decks
• Produce high quality and accurate reporting for key stakeholders
• Oversee Initiation to Close stage for each project part of the IRC portfolio
• Provide support and administrative duties for the change portfolio by coordinating PMO processes, systems/tools and ensuring governance is adhered to

Strategic Goals

• Identify opportunities and areas of enhancements for PMO processes and outputs
• Partner with stakeholders across the organization and helps promote best practice in relation to Project Management and Project Governance

Collaboration

• Work closely with Project Managers to monitor progress and overall health of projects' status and financials
• Coordinate with other teams and departments to ensure processes are aligned with impacted stakeholders
• Work closely with Finance team to ensure projects' and portfolio's financials are planned and managed effectively

Essential

• Bachelors in Commerce, or similar field

• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)

• Experience with Smartsheet or another Project Management tool

• Experience in a similar role, which includes an understanding of the project lifecycle and project governance principles

Preferred

• Experience with PowerBI

• Understanding of the Financial Services industry, preferably Fund Services

• Project Management certification

• Knowledge in financial processes (budgeting, forecasting, etc.)

What's in it for you to join MUFG Investor Services? 

Take a look at our careers site and you'll find everything you'd expect working with one of the fastest-growing businesses at one of the world's largest financial groups. Now take another look. Because it's how we defy expectations that really defines us. You'll feel that difference in all kinds of ways. Our vibrant CULTURE. Connected team. Love of innovation, laser client focus. 

So, why settle for the ordinary? Apply now for your next Brilliantly Different opportunity. 

We thank all candidates for applying; however, only those proceeding to the interview stage will be contacted.