Vertex Professional Services Ltd., a division ofVertex Resource Group Ltd. has a track record of success providing an environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team. We make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

Vertex offers a fast-paced environment where priorities shift from day to day, but the expertise of our team allows these changes to occur smoothly. At Vertex, we value teamwork through collaboration within each division/office and provide support across the entire organization.

OVERVIEW

Vertex is currently accepting applications for full time Project Administrator Team Lead. The successful candidate must have relevant accounting and administration experience with a demonstrated eye for detail. Preference will be given to candidates with experience in the oilfield engineering services / service company sector. Reporting to the Controller, the Team Lead is directly responsible for providing administrative and accounting support for all Project Administrators including processes, training, reporting, accounts receivable and collections, ensuring accurate invoicing, accounts payable (vendor management), data processing, ERP Project set-up and billing term set-up, tracking rate schedules and other duties as required.

Diploma or higher education related to accounting, business or related field

Supervisory experience is an asset

Good understanding in: Oil & Gas, third party billing and coding, setup and maintenance of client/vendor files

Strong communication skills

Working knowledge of MS Office with demonstrated proficiency in Microsoft Word and Excel

Strong time management, organizational and team skills

Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines

Strong interpersonal skills

Ability to work in a fast-paced environment

Deltek Vision/Vantagepoint Accounting software experience is an asset

Manage Project Administrators

Provide training and ongoing support for the Project Administrator Team

Creating process documentation for PAs

Identify root cause of issues analysis

Processing of full cycle accounts receivable/accounts payable (Canada/USA)

Independent reparation of draft invoices for approval and sign off

Communication with project managers

Working with Contract Administration on collections of AR accounts and balances in a timely manner

Communicating with clients to ensure outstanding balances are acknowledged

Management and resolution of delinquent accounts receivable

Ensuring data is available and appropriately maintained

Preparing project focused reports as requested

Follow up with clients on outstanding invoices and responding to third party invoice inquiries

Data entry into multiple accounting databases

Providing accounts receivable support for operational and financial projects

Assisting with filing functions as required

Other duties relating to the day to day operations

Project initiation

• This position will be based out of Calgary, Alberta.

• Compensation is commensurate with education and experience
• A comprehensive benefit package

APPLY NOW

With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team, and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

At Vertex, we value teamwork through collaboration and provide support across the entire organization. If you think you have what it takes to play for the Vertex team, please apply.

*We would like to thank all applicants for their interest in this position, however only those selected for interviews will be contacted*