About Us

At Encepta, we are a team of professionals dedicated to creating safer, more efficient infrastructure deployment in the telecommunications industry. We prioritize the well-being of our people, partners, and communities while driving innovation that enhances connectivity and quality of life. Safety is at the core of everything we do. By continuously improving processes, adopting best practices, and leveraging technology, we ensure that our operations meet the highest standards of safety and compliance. Our commitment to a safe and adaptable working environment empowers our team and customers to build networks that support progress and innovation.

Elevate your career with Encepta, where safety and innovation go hand in hand. Together, we can build a safer, more connected future.

About the Role

Were looking for a highly organized and detail-driven HR Coordinator to join our People & Culture team. In this fast-paced, collaborative role, youll provide essential administrative support in payroll preparation, timekeeping, benefits administration, and employee lifecycle coordination. You'll work cross-functionally with both HR and Finance to ensure data accuracy, compliance, and a smooth employee experience from onboarding through offboarding. If youre process-oriented, thrive in dynamic environments, and have a solid understanding of employment legislation, this is a great opportunity to grow your HR career.

Responsibilities

• Payroll Support: Partner with the Payroll Administrator and Finance team to support payroll preparation, including timekeeping validation and employee timesheet tracking.
• Benefits Administration: Manage employee benefit enrollments and terminations, ensuring accurate records and timely updates during lifecycle changes.
• Documentation Management: Maintain up-to-date employee records in the HRIS; support contract reviews and document handling across platforms.
• Compliance: Coordinate with Workers' Compensation Boards to ensure timely remittance and updates related to employee status and payroll changes.
• Onboarding Coordination: Support onboarding logistics including welcome documentation, access setup, and initial training schedules.
• Process Improvement: Identify and contribute to the improvement of internal HR processes, enhancing efficiency, accuracy, and consistency.

Requirements

• Education: Post-secondary education in Human Resources, Business Administration, or related field (CO-OP experience considered).
• Experience: 23 years in an HR or administrative support role, with hands-on exposure to payroll and/or benefits processes.
• Technical Skills: Familiarity with payroll cycles, benefits administration tools, and HRIS systems.
• Technology Proficiency: Proficient in Google Workspace (Docs, Sheets, Drive) or Microsoft Office Suite.
• Documentation: Experience preparing reports, summaries, and dashboards with strong data accuracy.
• Attention to Detail: Consistent track record of managing multiple tasks with precision under tight deadlines.

Nice to Haves

• Compliance Focus: Comfortable reviewing employment contracts and understanding legal/regulatory considerations.
• Adaptable Professional: Ability to manage shifting priorities while maintaining attention to deliverables in a fast-paced, financially driven environment.
• Problem-Solving: Strong critical thinking and initiative when navigating complex or ambiguous situations.