POSITION: Document Control Specialist
REPORTS TO: Manager, Quality Assurance
DEPARTMENT: Remanufacturing and Repair Centre (RRC)
LOCATION: North Bay
REFERENCE: 390-32-26
SALARY: $88,868 - $104,546
WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.
ACCOUNTABILITY STATEMENT:
The Document Control Specialist is responsible for the management and control of the technical designs, documents and database files related to the RRC and Rail Mechanical projects. This role will develop and control documentation related processes within the Quality Management System.
MAJOR DUTIES/ RESPONSIBILITIES:

• Approval, release and change control of project related drawings and work procedures using SharePoint Workflow, RRP data entry, controlled access to active electronic files, distribution of paper controlled copies to production floor and notification of updated drawings and procedures
• Change Notice (MCN/QCN) Approval Workflow developed in SharePoint for the modification of existing project related drawings and work procedure
• Maintain project related history books as applicable and track, maintain, retain, and build as project progresses
• Ensure documents are updated after receiving approval from all the applicable stakeholders
• Support projects to enhance existing document control systems in conjunction with IT and other support services
• Ensure changes to documents are traceable and performed in a controlled environment
• Develop and improve procedures and work instructions related to document control processes
• Support departmental training on document control awareness and procedures
• Support other departments to enhance their document control practices
• Support developing project specific documents for various departments
• Maintain internal and external communication regarding document status
• Support internal audit functions

REQUIREMENTS:

• University degree in Information Management or Library Science or 5 years of recent relevant experience
• 3-5 years' experience with the control of policies, procedures, forms, and standardizing processes
• Strong working knowledge of computers, Electronic Document Management systems, Adobe Acrobat and Microsoft Office applications including Microsoft Project and Visio.
• Records and Information Management and/or Document Management certifications would be a definite asset
• A thorough understanding of ISO 9001:2015 considered an asset
• Knowledge of AAR requirements and blue print reading considered an asset
• Team player with excellent communication skills (oral and written)
• High level of attention to detail with excellent organizational skills
• Commitment to health and safety

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.
CLOSING DATE: April 15, 2025 no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers
At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.
Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.
Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.

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