OFX is a leading financial operations company providing businesses and accounting firms with real-time financial control and visibility to do business anywhere in the world. With an innovative platform and 24/7 human support, OFX automates and simplifies doing business across borders, reducing risk and eliminating routine operational tasks. Offering global business accounts, payments to 180 countries in 30+ currencies and currency risk management solutions to simplify global payments. OFX further enhances business operations by providing corporate cards with spend management, bill payments, vendor management, and integrations with popular accounting and HRIS software, to help achieve better business solutions so accounting firms and businesses thrive.

Headquartered in Sydney, Australia, with offices globally, in the United States, Canada, United Kingdom, Ireland, New Zealand, Singapore and Hong Kong. OFX has been a trusted innovator in global money movement for over 25 years.

Purpose of your Role

OFX is seeking a pro-active, positive, and highly organized Office Manager to join our team. In this part time role, you will work on-site on Wednesday and Thursday overseeing the Toronto office and ensuring it runs smoothly and effectively. The Office Manager will contribute to creating a positive and engaging work environment and, in addition to managing and maintaining the office, will assist with some social, volunteering and community engagement initiatives.

What you'll do:

Office Management

• Manage, maintain and oversee the day-to-day operations in the Toronto office.
• Distribute and manage employee and visitor access cards/badges.
• Ensure office kitchen is kept clean, tidy and is well stocked.
• Oversee the office organization, including furniture, boardroom, and meeting room maintenance.
• Liaise with building maintenance team and service providers.
• Assist with planning and managing upcoming office move (June 2025) including some light packing (storage room etc.).
• Set up, support and ensure all employee town halls and large meetings run smoothly (seating, IT, catering etc).

Employee Engagement

• Welcome employees, guests, clients and visitors to the office.
• Take a lead role in planning, engaging, and providing opportunities for employees in Toronto and Edmonton to engage with the community i.e. volunteering or give-backs opportunities several times per year in support of our ‘Make a Difference' focus.
• Partner with the ‘Good Vibes' Committee to plan and organize social events throughout the year. Host office theme days and other activities to boost employee engagement.
• Post updates and messages on Teams about the Toronto office, creating a welcoming, inclusive and engaging office environment.

Administration

• Orders and replenishes office and kitchen items for TO and Edmonton. Using excel, tracks and maintains spend against budget.
• Work with P&C Coordinator to ensure distribution of new hire items.
• Books external catering, lunches or dinners as required.
• Supports event planning and partners with internal Executive Assistants on scheduling for visiting executives.
• Receives, scans and distributes mail and packages. Off-site visits to FedEx, post office as required.
• Act as the back-up for the Executive Assistant to the President, NA including calendar management, meeting booking, travel and expense management.
• Assist Health & Safety Team with coordination and administration.

What you bring

• Experience: Minimum of 2+ years office management or related experience. Additional experience as an Administrative Assistant is an asset.
• Education: High School diploma required. Post-secondary diploma or degree or equivalent experience is an asset.
• Communication & Professionalism: Strong communication skills (both written and verbal) and the ability to interact and work with a variety of employees and teams.
• Attitude: Positive, engaging and can-do attitude.
• Computer Skills: Good computer skills and experienced with Outlook, Word, Excel and Teams.
• Collaborative: Team player and highly adaptable and flexible.
• Organized & Efficient: Strong time-management and multi-tasking abilities, with a focus on efficiency.
• Ability to Work Independently: Ability to work with limited supervision.
• Problem-Solving: Ability to identify client and employee needs and proactively work towards solutions.
• Discretion: High level of discretion and professionalism required.

Schedule

• This role requires the candidate to be in the office two days per week, typically Wednesday and Thursday of each week. On occasion, i.e. during the office move time at the end of June 2025 or when the office hosts out of town internal guests i.e. a few times a year, being flexible with the days in the office is an asset.

The pay range for this position is CAD $24.00 - $30.00 per hour. Exact pay offered will be dependent on multiple factors including level of experience, job-related knowledge, skills, work location, etc.

We're OFXers because we want to make a difference. We see challenges as opportunities and we're not afraid to roll up our sleeves to get stuff done. We're committed to making things easier for our clients, pushing boundaries and continuing to move with the times so that we can continue to inspire confidence every day and through every transaction.

We operate as one team, cross-functionally and globally, to drive outcomes that deliver excellence for our customers. We're curious self-starters who love learning and sharing our knowledge with others. We embrace change and use our initiative and resilience to overcome challenges.

• Always keep learning. We offer a wide range of learning and career development opportunities to help every OFXer build their capacity and career, with leadership training, secondments, internal mobility and access to a large library of online learning.
• Make a difference. Through our Make a Difference program, we encourage OFXers to give back to causes and communities that are important to them. We celebrate this with an annual volunteer day, which OFXers can use together or individually, as well as matched giving and the opportunity to nominate charity of choice every quarter.
• Reward and recognition. We recognise a job well done. OFXers are encouraged to celebrate their peers' effort, technical expertise or support through a range of global and regional channels and awards, including quarterly and annual awards, milestones and shout outs.
• Showing our social side. Our Good Vibes employee-led committees around the globe organize events to help keep our employees engaged inside and outside the office. Whether it's a wellbeing activity, end of year celebration, or a monthly team get-together, our team wants you to feel welcome!
• Benefits that mean something. We offer a range of fantastic benefits, including primary and secondary gender neutral carer parental leave (16 weeks) or birthday leave, you'll feel well-supported at OFX.
• A great work environment. Enjoy work-life balance and flexibility with our hybrid work model, in an inclusive, diverse and non-hierarchal culture.

At OFX, we are committed to fostering a diverse, inclusive and accessible workplace where we value, respect, and encourage our people to be their authentic selves. With an employee base as diverse as the clients we serve, we know that fostering an inclusive workplace is fundamental to our continued success. If you require accommodation for any portion of the recruitment and hiring process, please email us at [email protected].
We encourage you to apply if this role aligns with your career aspirations.

At OFX, we are committed to fostering a diverse, inclusive and accessible workplace where we value, respect, and encourage our people to be their authentic selves. With an employee base as diverse as the clients we serve, we know that fostering an inclusive workplace is fundamental to our continued success. If you require accommodation for any portion of the recruitment and hiring process, please email us at [email protected].
We encourage you to apply if this role aligns with your career aspirations.