Who is Northstar:

Northstar Access is the leading provider of safe, temporary access solutions to construction and industrial markets across Canada. We provide end-to-end service (design, engineering, delivery, installation, rental, and sales), and our growing list of products include scaffolding, shoring, swing stages, edge protection, material hoists, and mast climbing work platforms. Northstars customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original location in Southern Ontario, and now operates from 5 branches across Ontario, Manitoba, British Columbia and Alberta, employing more than 370 experienced professionals.

Who are we looking for:

We are looking for a Payroll Coordinator to join the Finance Team and work closely with the Human Resources Team. As a Payroll Coordinator, you will be responsible for processing multiple weekly payrolls across various Canadian provinces for both union and non-union employees. This position can be based out of Vancouver or Calgary.

Responsibilities:

Process full cycle weekly payrolls run of 350+ employees, accurately and timely across multiple provinces (BC, MB, ONT) and unions, using Payworks

Input, audit, and process payroll with varying complexities

Update payroll and time keeping systems with all pertinent information for new employee set-ups, employment status changes, personal information changes, and payroll deduction changes

Prepare payroll, ensure accuracy of hours, wage rates and time off calculations

Set up source deductions employee garnishments, taxable benefits, etc.

Coordinate all incoming payroll data to the appropriate pay period

Ensure compliance with policies, tax regulations and deduction laws

Balance payroll input and submit the completed payroll to Payworks

Respond to payroll enquiries from employees, colleagues, stakeholders and CRA and initiate action to correct errors and omissions

Interact, communicate and resolve inquiries with external labour partners

Prepare ROEs, as required

Administer deductions/remittances for court/government mandated garnishments

Prepare monthly compliance filings and remittances (ie. Union reporting, WSIB, Source Deductions, EHT, Stats Can reports etc) by due dates

Prepare weekly payroll reconciliation reports

Ad-hoc Reporting as required for various departments

Apply knowledge of relevant CBA, legislative changes to various payroll related activities to ensure all newly implemented changes are compliant (Union ratifications)

Create the Journal Entries after each weekly pay run

Investigate, analyze, and resolve system problems

Year-end reconciliation and annual T4 filings

Administration of general payroll related matters and any other duties, as assigned

Required Qualifications:

Degree/Diploma in Business orAccounting

2+ years of experience using computerized payroll system

Experience in processing Union payroll is an asset

Required Skills:

Knowledge of current Government legislation and payroll compliance (understanding of Canadian laws)

Ability to interpret, apply, and explain complex legislation and collective agreement provisions relating to salary administration and union reporting

Demonstrated experience preparing T4s, ROEs, Year End and various payroll reports

Excellent communication and interpersonal skills to respond to enquiries and complaints

Very organized, analytical and strong attention to detail and confidential

Excellent proven ability to solve complex problems and meet tight deadlines

You demonstrate strong interpersonal skills, empathy, coupled with judgement, maturity and ability to work independently with minimal supervision

Experience working in Excel, including VLOOKUP and pivot table functions

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Position responsibilities can be subject to change with the changing needs of the business.