Workforce Coordinator - Job Description

Reports To:Workforce Manager

Summary

The Workforce Coordinator is responsible for scheduling labour for events, managing contractor information, and assisting with recruiting and onboarding of contractors. They will provide organization-wide support for labour services, and assist with the documentation and refinement of standard operating procedures. The successful candidate is a personable and detail oriented individual, who demonstrates dynamic thinking and is creative in their approach to problem solving.

This position consists of an average 40-hour work week with the expectation that hours will be flexible and overtime may occur. This position is based out of the EPiQVision Main Office and is in-person/onsite.

Job Duties

Labour Scheduling

• Schedule labour using Lasso Crew Management Software
• Collaborate with Freelance and 3rd party labour resources and maintain relationships with those parties
• Ensure all labour position requests are appropriately and adequately staffed for exceptional event execution
• Have working knowledge in all functions of Lasso Crew Management Software in order to provide organization-wide support
• Adhere to all legislative requirements surrounding scheduling and workforce

Administration

• Maintain accurate, up-to-date, and complete technician and contractor personnel records
• Document and track incidents, provide solutions for improvements, and identify opportunities to update or create policies and procedures
• Maintain strong working knowledge of all EPiQVision software systems
• Assist with organizing event documentation to distribute to technicians

Recruiting & Training

• Participate in the evaluation and onboarding of technicians and contractors
• Assist in the planning and implementation of training sessions for staff
  

Other duties as assigned or required for the successful crewing of events

Requirements

• Post-secondary education in event production, event management, administration, or equivalent training is preferred
• 2+ years of experience in audio visual live event production
• Proficiency with the use of computer hardware, software, and programs, including the Internet, Microsoft Office, and Google Suite

• Ability to prioritize and manage conflicting demands
• Ability to work individually as well as part of a team
• High level of integrity and work ethic
• 1+ years of experience with labour scheduling is an asset
• Knowledge and experience of Lasso Crew Management Software, or other similar industry scheduling platforms, is an asset
• Experience using Flex Rental Solutions software is an asset
• Knowledge of current workplace health & safety regulations, and legislation regarding staffing and scheduling is an asset

Work Conditions

• Extended periods of sitting, standing, walking, and other physically demanding conditions

• Medium to high levels of stress and pressure
• Flexible and additional hours including evenings and weekends
• Attendance and participation in company issued training
• Engagement in a healthy work-life balance