Administrative Assistant Junior

Period - 7th April 2025 - 31st July 2025 - can be extended by 12 months.

Work Location: Lethbridge , Alberta

Description:

We are looking to find an administrative Assistant to support a team of Child Care Connect Licensing Officers and Supervisors in Lethbridge, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:

• Proofing and formatting word documents.
• Record and track information in Excel and create Pivot Tables.
• Answer phone calls, responding to email enquiries, provide applicants and the public with the appropriate documents and refer callers to the appropriate areas, and forward email packages.
• Create documents and memos as required.
• Data Entry of information into tracker and computer system.
• Organize events, coordinate meetings through Teams.
• Copy, scan, file and perform records management of physical and digital documents.
• Act as a point of contact for any clients.
• Take meeting minutes.
• Register applicant for workshop sessions.
• Issue Receipts.
• Transcribe phone voicemails messages into tracking systems.
• Triage phone calls when the new phone system is in place.

Qualification

Years of Experience

Must Have

Education

Yes/No - High School Diploma/GED.

Work Experience

Duration - Exp creating and using advanced Excel skills such as Pivot table, VLOOKUP etc

Duration- Experience working in a role that demonstrates customer service skills with clients.

Duration - Relevant work experience and experience with Microsoft Office

Nice to Have

Education

Yes/No - Relevant post-secondary education in the area of office administration. Acceptable

Work Experience

Duration - Experience with Business Intelligence analytical tools such as, Excel PowerPivot

Duration-Experience with organizing business events, coordinating.

Duration - Experience with paper and electronic filing system (Prolaw or similar)

Duration - Experience with Records Management/Document Management Software.

Duration - Relevant experience in a role similar to this. Experience must be applicable to this

"#L!-CEIPAL"