Office Administrator

Job description

S&A Partners Chartered Professional Accountants is an audit, tax and advisory firm located in Oakville, Ontario, committed to offering professionalism, integrity, and high-quality services. We are proud to provide accounting and assurance services, personal tax preparation, tax planning, cross-border tax services, estate planning and compliance, as well as consulting and advisory services. We serve domestic small businesses, professionals and not-for-profit organizations across a wide range of industries including manufacturing, retail, technology, financial services, real estate, construction, entertainment and health care. S&A Partners Chartered Professional Accountants is experiencing tremendous growth within the practice. The environment for our professionals is progressive, exciting and anything but routine. We are able to offer tremendous opportunities to our staff to get exposure to different disciplines within the profession.

S&A Partners Chartered Professional Accountants is looking for someone who is detail-oriented, organized, friendly, personable & enjoys interacting with clients and staff, patient and pragmatic approach who can think outside the box, technology-savvy or eager to learn, with the ability to maintain tact and confidentiality. Flexible in terms of working hours (overtime is scheduled during personal tax season through March and April each year) and taking on ad hoc tasks outside of scope. Accounting background is not necessary as training will be provided, however eager to learn and good at following procedure/direction is important. Enjoys and able to multi-task at high speeds if required. Required competency of MS Office. Preferred competency of any of the following software: CCHiFirm, Doc-it, Taxprep and CaseWare

Primary Responsibilities

• Greeting and coordinating client visits
• Answering phones/emails with a high level of discretion
• Processing client payments
• Follow-up with clients to ensure returns are signed back to file on time
• Canada Post, Purolator & Courier: receiving and sending mail
• Management of client paperwork: intake, scanning and returns
• Maintaining both electronic and physical filing systems
• Preparation of client year end and tax return packages
• Provide coverage for other administrative staff as requested
• Tending to ad hoc staff & management requests
• Troubleshooting IT issues

Knowledge and Skill Requirements

• Administrative assistant: 2 to 5 years (required)
• Excellent communication skills, both oral and written.
• Demonstrated initiative and ability to work independently with minimal supervision.
• Ability to establish priorities and make decisions within prescribed boundaries.
• Solid interpersonal, customer service and organizational skills to liaise with people at all levels.
• Ability to manage numerous complex and demanding tasks and to meet strict deadlines.

Employment Equity

The employer strives to be an equal opportunity employer and encourages candidates from all backgrounds to apply. We thank all candidates for their applications, however, only those selected for interviews will be contacted.

Benefits

The employer offers a competitive benefits package that includes life insurance, full coverage for out-of-country care and vision care, and majority coverage for prescription drugs, dental, and specialists.

Location

Our office is located in Oakville, Ontario.

Accessibility Accommodations: S&A Partners provides accessibility accommodation during the recruitment process. Should you require any accommodations, we will work with you to meet your needs.

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Oakville, ON L6J 2W6: reliably commute or plan to relocate before starting work (required)